Fire Equipment Maintenance 2019

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Hanover (Scotland) Housing Association
95 McDonald Road
Edinburgh
EH7 4NS
United Kingdom
Contact person: Alan Baird
Telephone: +44 1315570598
E-mail: abaird@hanover.scot
Fax: +44 1315577424
NUTS code: UKM

Internet address(es):

Main address: http://www.hanover.scot

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12742

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Fire Equipment Maintenance 2019

II.1.2)Main CPV code
50413200
II.1.3)Type of contract
Services
II.1.4)Short description:

The maintenance of the fire detection and extinguishing systems within the Associations housing stock located throughout Scotland. This includes fire alarms, fire extinguisher, sprinkler, dry riser, disabled refuge, smoke control, hose reel and emergency lighting systems. The contract is being split into 2 lots (Central/South Scotland and North Scotland).

II.1.5)Estimated total value
Value excluding VAT: 173 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Fire Equipment Maintenance 2019 Central and South Scotland

Lot No: 1
II.2.2)Additional CPV code(s)
50413200
31625100
31625200
35111300
44480000
44482100
31518200
II.2.3)Place of performance
NUTS code: UKM
Main site or place of performance:

Central and South Scotland

II.2.4)Description of the procurement:

The maintenance of the fire detection and extinguishing systems within the Associations housing stock located throughout Scotland. This includes fire alarms, fire extinguisher, sprinkler, dry riser, disabled refuge, smoke control, hose reel and emergency lighting systems. Lot 1 covers south and central Scotland.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 60
Cost criterion - Name: Ultimate cost / Weighting: 40
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The contract will be awarded for 1 year with the option to extend a further 1 + 1 + 1 year. Potential total of 4 years.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Fire Equipment Maintenance 2019 (North)

Lot No: 2
II.2.2)Additional CPV code(s)
50413200
31625100
31625200
35111300
44480000
44482100
II.2.3)Place of performance
NUTS code: UKM
Main site or place of performance:

North of Scotland

II.2.4)Description of the procurement:

The maintenance of the fire detection and extinguishing systems within the Associations housing stock located throughout Scotland. This includes fire alarms, fire extinguisher, sprinkler, dry riser, disabled refuge, smoke control, hose reel and emergency lighting systems. Lot 2 covers the area in the North of Scotland.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 60
Cost criterion - Name: Ultimate cost / Weighting: 40
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The contract will be awarded for 1 year with the option to extend for a further 1 + 1 + 1 year. Potential total of 4 years.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Bidders, or their nominated sub-contractors)must be members of select and/or NICEIC; BAFE SP101 (Competency of Portable Fire Extinguisher Organisations and Technicians); BAFE SP203-1 (Fire Detection and Alarm Systems) and the British Automatic Fire Sprinkler Association.

Or equivalent accreditations in the country of operation.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Bidders will be required to have a minimum yearly “specific” turnover for the last 3 years in the business area covered by the contract.IE Fire Equipment Maintenance.

Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Minimum level(s) of standards possibly required:

Bidders will be required to have a minimum yearly “specific” turnover of 300 000 GBP for the last 3 years in the business area covered by the contract (Fire Equipment Maintenance).

Employer’s (Compulsory) Liability Insurance = 10 000 000 GBP

Public Liability Insurance = 5 000 000 GBP

Product Liability Insurance = 5 000 000 GBP

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice.

Bidders will be required to confirm that their managerial staff have relevant educational and professional qualifications.

Bidders will be required to confirm that they will employ environmental management measures that demonstrate how they can improve the Social, Environmental and Economic wellbeing of the area in which they operate.

Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice.

Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

Minimum level(s) of standards possibly required:

Bidders will be required to provide 3 examples of previous contracts within the past 5 years which must be for Registered Social Landlords or Local Authorities in Scotland that demonstrate they have the experience of working to deliver the services as described in part II.2.4 of the OJEU contract notice. It is preferred that the examples provided are for customers within social housing with a vulnerable client group.

Bidders will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control.

Bidders must confirm that their site engineers have, or must make a commitment to attain (prior to any contract award), suitable training and provide all necessary equipment and tools for undertaking non-licensable asbestos work (please refer to section EM2 in the HSE’s “Asbestos Essentials” document for further details on training requirements for undertaking Non-Licensed tasks).

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 31/10/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 26/11/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

2022

VI.2)Information about electronic workflows
VI.3)Additional information:

Quality Management

The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),

OR

A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has, and continues to implement, a quality management policy that is authorised by their Chief Executive, or equivalent, which is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

Health and Safety Procedures

The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent).

OR

Have a regularly reviewed and documented policy for Health and Safety (H and S) management. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company’s responsibilities of health and safety management and compliance with legislation.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=555147

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:555147)

VI.4)Procedures for review
VI.4.1)Review body
Hanover (Scotland) Housing Association
95 McDonald Road
Edinburgh
EH7 4NS
United Kingdom
Telephone: +44 1315570598
Fax: +44 1315577424

Internet address: http://www.hanover.scot

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
06/09/2018