Cleaning And Selected Facilities Management Tasks For Fairfax House

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Vale of Aylesbury Housing Trust
Fairfax House 69 Buckingham Street
Aylesbury
HP20 2NJ
United Kingdom
Contact person: Mr Hugh Galliers
Telephone: +44 1296732600
E-mail: contact@vaht.co.uk
NUTS code: UKJ1

Internet address(es):

Main address: www.vaht.co.uk

Address of the buyer profile: https://www.housingprocurement.com/

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.housingprocurement.com/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.housingprocurement.com/
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Cleaning and Selected Facilities Management Tasks for Fairfax House

II.1.2)Main CPV code
90910000
II.1.3)Type of contract
Services
II.1.4)Short description:

Building Cleaning services and Selected Facilities Management Tasks for Vale of Aylesbury Housing Trust head office.

Scope of services to include but not limited to:

— weekday evening cleaning service to a 4 storey head office building with approx. 180 desks,

— majority of consumables to buy and restock (see specification),

— key-holding tasks and lock-up,

— water flushing procedures,

— specialist washroom services,

— IT equipment deep cleans,

— Occasional reception cover.

II.1.5)Estimated total value
Value excluding VAT: 340 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
79993100
90911300
90919000
90919100
90919200
90911200
II.2.3)Place of performance
NUTS code: UKJ13
Main site or place of performance:

Fairfax House, 69 Buckingham Street, Aylesbury, HP20 2NJ

II.2.4)Description of the procurement:

Building Cleaning Services and Selected Facilities Management Tasks for Vale of Aylesbury Housing Trust head office.

Scope of services to include but not limited to:

— weekday evening cleaning service to a 4 storey head office building with approx. 180 desks,

— majority of consumables to buy and restock (see specification),

— key-holding tasks and lock-up,

— water flushing procedures,

— specialist washroom services,

— IT equipment deep cleans,

— Occasional reception cover.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 340 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

As per the procurement documentation available at https://www.housingprocurement.com/

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

There are two options to extend the contract each by 12 months. Therefore the maximum contract length could be 60 months.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Interested bidders are invited to register free of charge at https://www.housingprocurement.com/ in order to view and submit a response to the procurement documentation.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As per the Procurement Documentation available at https://www.housingprocurement.com/

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

As per the Procurement Documentation available at https://www.housingprocurement.com/

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 08/10/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 01/11/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Please see the following provisional timescales:

Anticipated deadline for SQ questions 19.9.2018

Anticipated date for SQ answers 26.9.2018

Deadline for return of SQ 8.10.2018

Anticipated date for notifying succesfull/unsuccessful economic operators at SQ stage 31.10.2018

Anticipated date for releasing Invitation To Tender (ITT) documentation 1.11.2018

Deadline for return of ITT 3.12.2018

Anticipated notification of outcome date 14.12.2018

Anticipated contract start date 1.4.2019.

VI.4)Procedures for review
VI.4.1)Review body
High Court of England and Wales
London
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The Trust will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum 10 calendar days, provides time for unsuccessful Tenderers to challenge the award decision before any contracts are entered into. The Public Contract Regulations provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court of England and Wales.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
04/09/2018