The Provision Of Furniture Removal And Storage Services

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
United Kingdom
Contact person: Derek Morris
Telephone: +44 1443863195
E-mail: morrid@caerphilly.gov.uk
Fax: +44 1443863167
NUTS code: UKL16

Internet address(es):

Main address: www.caerphilly.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://supplierlive.proactisp2p.com/Account/Login
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

The Provision of Furniture Removal and Storage Services

Reference number: CCBC/PS1767/18/DM
II.1.2)Main CPV code
98392000
II.1.3)Type of contract
Services
II.1.4)Short description:

Caerphilly County Borough Council is seeking to establish a Framework Agreement for the provision of furniture removals and storage services. The proposed service provision will consist of general removals and storing services for a mixture of items such as (but not limited to) desks, pedestals, tables, filing cabinets, tambours and general housing items. The framework will cover corporate offices, educational and leisure establishments and housing. Further details on the scope of the Framework Agreement can be found within the associated procurement documentation, which can be accessed in accordance with the instructions set out in this notice.

II.1.5)Estimated total value
Value excluding VAT: 450 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

— Lot 1: Corporate Office and School Moves and Storage Services,

— Lot 2: Housing Moves and Storage Services.

Both Lot 1 and Lot 2 will consist of a Primary Contractor and a Secondary Contractor.

Bidders may tender for Lot 1 singularly or Lot 2 singularly or both Lots 1 and 2.

II.2)Description
II.2.1)Title:

Lot 2: Housing Moves and Storage Services

Lot No: 2
II.2.2)Additional CPV code(s)
63121000
98392000
34928400
39140000
39151000
63121100
II.2.3)Place of performance
NUTS code: UKL16
Main site or place of performance:

Within the boundaries of Caerphilly County Borough Council

II.2.4)Description of the procurement:

Lot 2 consists of a supplier providing removal and storage services to the Council's Housing Stock including sheltered housing complexes. This may include (but not be limited to) the removal from one site to another or the storing of general household items such as tables, chairs, fridges, beds, wardrobes etc.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 170 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

With an option to extend for up to a further period of 12 months following the initial 36 month framework period

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 1: Corporate Offices and School Moves and Storage Services

Lot No: 1
II.2.2)Additional CPV code(s)
63121000
34928400
39140000
39151000
98392000
63121100
II.2.3)Place of performance
NUTS code: UKL16
Main site or place of performance:

Within the boundaries of Caerphilly County Borough Council

II.2.4)Description of the procurement:

Lot 1 consists of a supplier providing removal and storage services to the Council's Corporate Offices and School sites.

This may include (but not be limited to) the removal from one site to another or the storing of general office/school furniture items such as desks, pedestals, bookcases, tables, filing cabinets, tambours and chairs etc.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 280 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option to extend for up to a further period of 12 months following the initial 36 month framework period

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Bidders applying for Lot 1: Corporate Office and School Moves and Storage Services must be registered with and hold accreditation with the following organisations:

BS8522:2009: Furniture Removal Activities. Commercial Moving Services – or Equivalent.

British Association of Removers Accreditation (BAR) – or Equivalent.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 4
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 08/10/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 08/04/2019
IV.2.7)Conditions for opening of tenders
Date: 08/10/2018
Local time: 12:00
Place:

Caerphilly County Borough Council Offices, Ty Penallta House, Tredomen Park, Ystrad Mynach, Hengoed

Information about authorised persons and opening procedure:

The tender process opening ceremony will be undertaken in line with the Council's Standing orders for Contracts

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The principles of the Well Being of Future Generations (Wales) Act 2015 will be considered as part of this procurement.

Under the terms of this contract the successful supplier(s) will be required to deliver Community benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community benefits included in this contract are:

It is the Council's intention that Community benefits will be assessed via a non core approach for this procurement and suppliers will be asked to complete a Community benefits document as part of the process.

(WA Ref:84980)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review
VI.4.1)Review body
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
United Kingdom
Telephone: +44 1443863161
Fax: +44 1443863167

Internet address: www.caerphilly.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
04/09/2018