Sol — Extra Care Services (For Hampton House, Pheonix House And Trinity Apts)

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Solihull Metropolitan Borough Council
Council House, Manor Square
Solihull
B91 3QB
United Kingdom
Contact person: Corporate Procurement Service
Telephone: +44 1217048209
E-mail: karishma.sheikh@solihull.gov.uk
NUTS code: UKG32

Internet address(es):

Main address: www.solihull.gov.uk

Address of the buyer profile: www.csw-jets.co.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.csw-jets.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.csw-jets.com
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

SOL — Extra Care Services (for Hampton House, Pheonix House and Trinity Apts)

Reference number: SOL - 6321
II.1.2)Main CPV code
85310000
II.1.3)Type of contract
Services
II.1.4)Short description:

Extra Care services for Hampton House, Pheonix House and Trinity Apartments. Provision for a care contract for all 3 sites with a new specification and extra care schemes. The procurement has been divided into 3 Lots as follows:

Lot 1: All 3 sites Hampton House, Phoenix House and Trinity Apartments;

Lot 2: Hampton House Only;

Lot 3: Phoenix House and Trinity Apartments The Council will decide which lots meets the requirements best and will award Lots accordingly. Therefore not all 3 Lots will be awarded. Only Lot 1 or Lot 2 and 3 shall be awarded following the evaluation process.

II.1.5)Estimated total value
Value excluding VAT: 4 623 874.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 2 and 3

II.2)Description
II.2.1)Title:

All 3 sites (Hamton House, Phoenix House and Trinity Apartments)

Lot No: 1
II.2.2)Additional CPV code(s)
85310000
85320000
85312000
85311000
85300000
II.2.3)Place of performance
NUTS code: UKG32
Main site or place of performance:

— Hampton House, Hampton Lane, Solihull, B91 2QJ,

— Phoenix House, 2 Swallows Meadow, Shirley, Solihull B90 4PQ,

— Trinity Apartments, 1 Trinity Way, Shirley, Solihull, B90 3FE

II.2.4)Description of the procurement:

Extra care services for residents wishing to take up the service

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
II.2.6)Estimated value
Value excluding VAT: 4 623 874.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 07/04/2019
End: 06/04/2022
This contract is subject to renewal: yes
Description of renewals:

Additional 2 years extension option available up to 6.4.2024

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

II.2)Description
II.2.1)Title:

Hampton House Only

Lot No: 2
II.2.2)Additional CPV code(s)
85310000
85320000
85312000
85311000
85300000
II.2.3)Place of performance
NUTS code: UKG32
Main site or place of performance:

Hampton House, Hampton Lane, Solihull, B91 2QJ

II.2.4)Description of the procurement:

Extra Care services at Hampton House for residents choosing to use our service.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 07/04/2019
End: 06/04/2022
This contract is subject to renewal: yes
Description of renewals:

Extension option available for + 2 years up to 2024 subject to performance reviews.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

II.2)Description
II.2.1)Title:

Phoenix House and Trinity Apartments

Lot No: 3
II.2.2)Additional CPV code(s)
85310000
85300000
85312000
85311000
85320000
II.2.3)Place of performance
NUTS code: UKG32
Main site or place of performance:

— Phoenix House, 2 Swallows Meadow, Shirley, Solihull B90 4PQ,

— Trinity Apartments, 1 Trinity Way, Shirley, Solihull, B90 3FE

II.2.4)Description of the procurement:

Extra Care services for residents wishing to use our services.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 07/04/2019
End: 06/04/2022
This contract is subject to renewal: yes
Description of renewals:

Additonal 2 years extension option available up to 2024 subject to performance reviews.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 25/10/2018
Local time: 00:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 26/10/2018
Local time: 12:30
Place:

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
TBC
TBC
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
05/09/2018