Ccha — Heating Contract

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Cardiff Community Housing Association (CCHA)
Tolven Court, Dowlais Road
CF24 5LQ
United Kingdom
Telephone: +44 2920468474
NUTS code: UKL

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from another address:
Faithorn Farrell Timms LLP
United Kingdom
NUTS code: UK

Internet address(es):

Main address:

Tenders or requests to participate must be submitted electronically via:
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement

CCHA — Heating Contract

Reference number: T1-4736
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Servicing and breakdown cover for all domestic and commercial heating installations owned and managed by CCHA. It is anticipated that the annual contract value will be between 300 000 and 400 000 GBP and will cover approximately 2 250 properties of the 3 200 properties owned by CCHA.

II.1.5)Estimated total value
Value excluding VAT: 4 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKL22
Main site or place of performance:

Generally within the boundaries of the City of Cardiff Council and surrounding areas

II.2.4)Description of the procurement:

The appointed contractor shall be expected to provide a 24 hour 7 days a week year round fully comprehensive servicing, Gas safety check (including LGSR) and Responsive repair service to heating systems in all of CCHA's properties. Servicing will be required for both domestic and commercial installations and will include a wider property health check such as TMVs, smoke/CO detectors, condition and presence of window restrictions, etc. Please refer to the tender documents for a full description.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Tenderer's written responses to technical questions / Weighting: 40
Quality criterion - Name: Structured interviews responding to the questions provided / Weighting: 20
Price - Weighting: 40
II.2.6)Estimated value
Value excluding VAT: 4 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2019
End: 31/03/2024
This contract is subject to renewal: yes
Description of renewals:

The contract will commence run for a period of 5 years with the option to renewal up to a further 5 years (on a 3 + 2 years basis), subject to satisfactory reviews and CCHA discretion. The maximum duration is 10 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Please refer to Document 1 of the tender documentation for all relevant information on requirements relating to enrollment on professional or trade registers.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Gas Safe and NICEIC

III.2.2)Contract performance conditions:

Please refer to the tender documentation for all relevant information on the contract performance conditions.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 09/10/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 09/10/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of Tenderers will be based solely on the criteria set out for the procurement. The Contracting Authority reserves the right to cancel the procurement at any time and not to proceed with the award of all or parts of the contract at any stage of the procurement process.

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Under the terms of this contract the successful supplier(s) will be required to deliver Community benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community benefits included in this contract are:

Please refer to the Tender documentation for all relevant information on the Community benefits clauses.

(WA Ref:84467)

Download the ESPD document here:

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review
VI.4.1)Review body
Faithorn Farrell Timms LLP
Central Court, 1 Knoll Rise
United Kingdom

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The Contracting Authority shall comply with the requirements of the Public Contracts Regulations 2015 when notifying Economic operators of the outcome of this procurement.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: