Payment Engine Software

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Newcastle City Council
Civic Centre
Newcastle
NE1 8QH
United Kingdom
Contact person: Aaron Rush
Telephone: +44 1912115871
E-mail: aaron.rush@newcastle.gov.uk
NUTS code: UKC

Internet address(es):

Main address: https://www.newcastle.gov.uk/

I.1)Name and addresses
Newcastle City Council
Civic Centre
Newcastle
NE1 8QH
United Kingdom
Contact person: Aaron Rush
Telephone: +44 1912115871
E-mail: aaron.rush@newcastle.gov.uk
NUTS code: UKC

Internet address(es):

Main address: https://www.newcastle.gov.uk/

I.2)Information about joint procurement
The contract involves joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Payment Engine Software

Reference number: 010855 / 006315
II.1.2)Main CPV code
48217000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The Newcastle City Council has a requirement Payment Engine Software that provides an automated income management system with client self-service and integrated work flow. The requirement covers the Council and Your Homes Newcastle. The requirement also covers any shared service agreement that the Council may form part of in the future.

II.1.5)Estimated total value
Value excluding VAT: 1 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
48100000
48000000
48217000
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

The Newcastle City Council has a requirement Payment Engine Software that provides an automated income management system with client self-service and integrated work flow. The requirement covers the Council and Your Homes Newcastle. The requirement also covers any shared service agreement that the Council may form part of in the future.

Newcastle City Council (NCC) has established a project to replace the existing payment engine software. Tenderers are invited for the supply of payment engine software.

The current suite of applications is under licence for support and maintenance purposes through to 15.9.2019. It is essential that the implementation of any new system does not extend beyond this extension date. All functionality must be live prior to the cessation of the current contract.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
II.2.6)Estimated value
Value excluding VAT: 1 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Contract is for a minimum term of 60 months with 2 x 24 month and 1 x 12 month options to extend.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 13/09/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 13/09/2018
Local time: 12:30

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Newcastle City Council
Newcastle
NE1 8QH
United Kingdom
Telephone: +44 1912115871
E-mail: aaron.rush@newcastle.gov.uk
VI.4.2)Body responsible for mediation procedures
Newcastle City Council
Newcastle
United Kingdom
Telephone: +44 1912115871
E-mail: aaron.rush@newcastle.gov.uuk
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Newcastle City Councils
Newcastle
United Kingdom
Telephone: +44 1912115871
E-mail: aaron.rush@newcastle.gov.uk
VI.5)Date of dispatch of this notice:
08/08/2018