Print And Mail Service For Council Tax And Other Items

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Hartlepool Borough Council
Civic Centre, Hartlepool
Hartlepool
TS24 8AY
United Kingdom
E-mail: karen.cooper@hartlepool.gov.uk
NUTS code: UKC11

Internet address(es):

Main address: www.hartlepool.gov.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.procontract.due-north.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.procontract.due-north.com
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Print and Mail Service for Council Tax and Other Items

Reference number: DN 363743
II.1.2)Main CPV code
22000000
II.1.3)Type of contract
Services
II.1.4)Short description:

Hartlepool Borough Council intends to appoint a contractor to print and issue personalised Council Tax Bills, Local Council Tax Support and Housing Benefit notifications, Business Rates Bills, Council Tax and Business Rates recovery documents and Housing Benefit Overpayment letters, including inserts and envelopes, with related design services where relevant. The required services also include proposals and costs for mailing arrangements.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
30000000
48000000
64000000
II.2.3)Place of performance
NUTS code: UKC11
II.2.4)Description of the procurement:

Hartlepool Borough Council intends to appoint a contractor to print and issue personalised Council Tax Bills, Local Council Tax Support and Housing Benefit notifications, Business Rates Bills, Council Tax and Business Rates recovery documents and Housing Benefit Overpayment letters, including inserts and envelopes, with related design services where relevant. The required services also include proposals and costs for mailing arrangements.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The tender renewal process will commence approximately 6 month prior to the expiry date of the existing contract.

II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 10/10/2018
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Hartlepool Borough Council
Hartlepool
ts24 8ay
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
10/09/2018