Supply And Delivery Of Bread, Rolls And Baked Goods

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
West Dunbartonshire Council
16 Church Street
G82 1QL
United Kingdom
Contact person: Andrew Duncan
Telephone: +44 1389737000
NUTS code: UKM81

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Supply and Delivery of Bread, Rolls and Baked Goods

Reference number: 1718-33
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

West Dunbartonshire Council is seeking to secure the services of an external contractor to Supply and Deliver Bread, Rolls and Baked Goods, to various establishments within the West Dunbartonshire area.

II.1.5)Estimated total value
Value excluding VAT: 276 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKM81
II.2.4)Description of the procurement:

West Dunbartonshire Council is seeking to appoint a suitably qualified supplier(s) who is competent and capable to supply and deliver freshly baked goods including bread, rolls and cakes to various establishments within the West Dunbartonshire area.

Requirements will include multi-site delivery, fast turnover, ability to meet dietary requirements, logistic requirements in relation to perishable goods and varying quantities of a diverse product range that are fit for purpose.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Service Delivery/Methodology / Weighting: 10.5
Quality criterion - Name: Contract Monitoring and Management / Weighting: 6
Quality criterion - Name: E Procurement / Weighting: 1.5
Quality criterion - Name: Business Continuity/ exit strategy / Weighting: 7.5
Quality criterion - Name: Social Issues / Weighting: 4.5
Price - Weighting: 70
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Contract is for an initial period of 36 months (anticipated start date 1.1.2019), with an option to extend the contract for an additional 12 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Economic Operators may be excluded from this competition if they are in any of the situations referred to in regulation 48 of the Public Contracts (Scotland) Regulations 2015.

Minimum level(s) of standards possibly required:

ESPD Part 4B.2 Turnover — supplier must demonstrate and annual turnover for each of the two previous years of greater than two times the annual value of contract on offer est. 69 000 GBP, therefore a turnover of 138 000 GBP is required.

ESPD Part 4B.4 Ratios — a Pass in any two of the three ratios as an overall Pass for Economic and Financial standing.

— (Ratio 1) Acid Test — (Current Assets-stock)/Current Liabilities. To pass the Acid Test Ratio question the bidder must have a score of greater than 1,

— (Ratio 2) Return on Capital Employed % — Profit/Capital employed. To pass this question the Council require the bidder to score a positive figure/Percentage,

— (Ratio 3) Current Ratio — Current Assets/Liabilities. To pass this question the Council require the bidder to achieve a score of greater than 1.

WDC will use template WD09 — WDC Financial Vetting Questionnaire, it is recommended that candidates review their own ratio scores in advance of submitting their tender. In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee WD04 — Parent Company Guarantee refers. Should after review of the financial evaluation of tenderer fail, then the tender submission may be rejected.


ESPD Part 4B.5.1 — It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance listed below.

— Employers Liability Insurance — 10 million GBP each and every claim ESPD Part 4B5.2

— Public and Product Liability Insurance — 10 million GBP each and every claim

— Professional Indemnity Insurance — 5 million GBP each and every claim

III.1.3)Technical and professional ability
Minimum level(s) of standards possibly required:

These questions will be scored in line with “Evaluation Methodology” as detailed in WD01 however a minimum “pass” threshold of 2 acceptable(50 %) must be achieved or the tenderer will have failed to meet the Councils requirements and therefore will not progress tostage 2 “award criteria (Technical and Commercial envelopes).

With reference to ESPD question 4C.1.2, bidders will be required to provide 2 examples that demonstrate that they have the relevant experience of supplying and delivering bread, rolls and baked goods via a similar agreement as described in part II.2.4 of this Contract Notice or the relevant section of the Site Notice.

Supplier shall submit a list of customers (including relevant contact information)

These examples will be for Supply and delivery of Bread, Rolls and Baked Goods to local authorities with value similar or greater to West Dunbartonshire Council's requirements.

The Council reserves the right to contact any or all of the companies provided in previous works examples to ascertain performance and visit their premises, candidates should ensure that companies listed would be willing to discuss the candidates performance with the Council.

ESPD 4C.11 bidders are required to supply electronic brochures with descriptions of the equipment offered.

ESPD 4D.1 contractors need to demonstrate satisfactory H&S accreditation or standards.

Bidders will be required to confirm whether they intend to subcontract and, if so, what proportion of the contract.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 12/10/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 12/10/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

If extension periods are not utilised 2021. If extension option utilised 2022.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The following documents are all found in the general attachments area of PCS-T and should be completed and presented at the “Request for Documentation” stage on PCS-T.

Please note that all of these documents must be signed by an authorised signatory.

1) WD04 Parent Company Guarantee — if Required;

2) WD05 Non Collusion Certificate;

3) WD06 Health and Safety Questionnaire;

4) WD07 Certificate of Non-Canvassing;

5) WD08 FOI Declaration;

6) WD09 WDC Financial Vetting Questionnaire;

7) WD15 Police Scotland Checks;

8) WD16 GDPR;

9) WDC Declaration;

10) Insurance documents — Evidence of your company's insurance certificates detailing the required level of insurances as per the levels stated within this Site Notice and as detailed within the Invitation to Tender document uploaded within the general attachments area.

The above constitutes tender selection criteria. Failure to respond will result in exclusion from the tender.

With reference to information sharing with Police Scotland bidders are will be required to confirm acceptance to sharing company director’s details at preferred bidder’s status.

Minimum requirements to pass the qualification envelope, exclusion and selection criteria

Discretionary Scored Questions – Shortlisting Qualification Envelope Questions

These questions will be scored in line with the “Evaluation Methodology” detailed in WD01.

Tenders received will be subject to assessment, clarification and ranking by means of a structured process in accordance with this Council’s Standing Orders Relating to Contracts, in order to determine the Tender that is the Most Economically Advantageous to the Council.

Technical Envelope:

Tenderers are required to confirm compliance with the Terms and Conditions of Contract, failure to comply with these may result in the Tender Submission not being considered further.

Within this section Tenderers are required to confirm compliance with the Specification/ Scope, failure to comply with these may result in the Tender Submission not being considered further.

The Technical Envelope contains several elements that will be required to be completed by Tenderers in order to be scored. The associated weighting for this overall section is 30 %

Q4D.1 Mandatory Pass/Fail Question –

The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a registered membership of the Safety Schemes in Procurement (SSIP) forum.


A — The bidder must have a regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company’s responsibilities of health and safety management and compliance with legislation.

Note — Organisations with fewer than 5 employees are not required by law to have a documented policy.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 10439. For more information see:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

A summary of the expected community benefits has been provided as follows:

Tenderers are requested to offer community benefits within the technical envelope responses. If accepted by the council they will consider these to be a contractual requirement. Community Benefits will be scored within the technical responses to the ITT.

(SC Ref:556705)

VI.4)Procedures for review
VI.4.1)Review body
West Dunbartonshire Council
16 Church Street
G82 1QL
United Kingdom
Telephone: +44 1389737000

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: