Licensed Energy Supplier And Energy Management Of Void Properties

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
The Borough Council of Gateshead
Civic Centre, Regent Street, Gateshead, NE8 1HH
Gateshead
United Kingdom
Contact person: Elaine Carver
E-mail: elainecarver@gateshead.gov.uk
NUTS code: UKC22

Internet address(es):

Main address: www.gateshead.gov.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.nepo.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.nepo.org
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Licensed Energy Supplier and Energy Management of Void Properties

Reference number: DN363864
II.1.2)Main CPV code
31200000
II.1.3)Type of contract
Services
II.1.4)Short description:

Gateshead Council and The Gateshead Housing Company are seeking a licensed domestic electricity suppler over a private wire network and energy management of void properties.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Domestic Electricity Supply over a Private Wire Network

Lot No: 1
II.2.2)Additional CPV code(s)
09310000
II.2.3)Place of performance
NUTS code: UKC
NUTS code: UKC22
II.2.4)Description of the procurement:

Gateshead Council are seeking A Licensed Domestic Electricity Supplier Over A Private Wire Network. The Council aims to appoint a Gateshead Council is therefore looking to appoint a boundary point supplier to:

— provide all residual electricity demand that is not met by the onsite generation,

— purchase any exported electricity, and

— manage the metering, billing of domestic customers on the private wire network.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

36 months initial term with 2 x 12 month extensions.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

2 x 12 month options to extend.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Concession Contract for the Energy Management of Void Properties

Lot No: 2
II.2.2)Additional CPV code(s)
09310000
II.2.3)Place of performance
NUTS code: UKC
NUTS code: UKC22
II.2.4)Description of the procurement:

The successful Supplier is required to support TGHC in minimising the void period by performing the following services:

— closing previous tenants’ energy accounts and setting them up in the Gateshead Housing Company’s name, on a zero standing charge tariff,

— ensuring that as soon as possible during the void period, the meter and energy supply to the property is useable – preferably by installing a smart meter programmed in credit mode,

— performing physical repair works where required (e.g. if meters are damaged or have been tampered with, or if the supply has been disconnected),

— providing TGHC with a fixed payment for every void property. It is at TGHC’s discretion to determine how this payment will be used (e.g. a commission payment, credit on a customer’s meter, or a combination of the 2). The successful Supplier will be required to facilitate this process as necessary,

— a dedicated team / account manager based in the UK to manage this process on TGHC’s behalf, providing a single point of contact for any queries from the voids housing and repairs managers,

— closing TGHC’s energy account and setting up a new energy account in tenant’s name when notified that the property will be re-let. Providing all necessary welcome materials, to be in place by move in date. Ensuring that the tenant is put onto your cheapest, non-fixed term tariff,

— providing regular performance reports and meetings to ensure service standards are being met.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

36 months initial term with 2 x 12 month extensions

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

2 x 12 month options to extend

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Tenderers must have an Energy Supply License.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Tenderers must hold an Energy Supply License

III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 10/10/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 10/10/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
The Borough Council of Gateshead
Gateshead
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
07/09/2018