Residential Accommodation Cleaning Services At The Facilities Information Hub (Telford Campus)

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
University of Wolverhampton
MX Building, Camp Street
Wolverhampton
WV1 1AD
United Kingdom
Telephone: +44 1902321000
E-mail: procurement@wlv.ac.uk
NUTS code: UKG

Internet address(es):

Main address: www.wlv.ac.uk

Address of the buyer profile: https://wlv.bravosolution.co.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://wlv.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://wlv.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://wlv.bravosolution.co.uk
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Residential Accommodation Cleaning Services at the Facilities Information Hub (Telford Campus)

Reference number: 18-28
II.1.2)Main CPV code
90910000
II.1.3)Type of contract
Services
II.1.4)Short description:

The scope of this contract is for cleaning of Residential Accommodation in the Facilities Information Hub based at the University’s Telford Campus. The Accommodation comprises 446 ensuite rooms Non term time (June – September), 304 ensuite rooms Term Time (September – June) within blocks RSA to RSM.

II.1.5)Estimated total value
Value excluding VAT: 525 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKG
II.2.4)Description of the procurement:

The scope of this contract is for cleaning of Residential Accommodation in the Facilities Information Hub based at the University’s Telford Campus. The Accommodation comprises 446 ensuite rooms Non term time (June – September), 304 ensuite rooms Term Time (September – June) within blocks RSA to RSM.

This contract has not been split into lots as the need to coordinate the different contractors for the lots could seriously risk undermining the proper execution of the contract.

The Qualification section will be assessed on a pass/fail basis in accordance with the standard qualification questions implemented by the Crown Commercial Services (CCS)/Cabinet Office.

The requirements here include:

— the Tenderer must have a minimum annual turnover of 200 000 GBP,

— the Tenderer must have a Credit Safe Score of ≥30,

— the successful Contractor must have a minimum of 5 000 000 GBP Public Liability Insurance

— the successful Contractor must have a minimum of £10M Employers Indemnity Insurance.

Additional Qualification elements are as follows:

Must hold membership of either or both of the following:

— membership of The British Industry of Cleaning Science (BICS),

— membership of The British Safety Council (BSC).

The top scoring five 5 Tenderers in terms of the marked questions will be automatically taken to the next stage of ITT assessment (“Award Stage”).

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Technical / Weighting: 30 %
Price - Weighting: 70 %
II.2.6)Estimated value
Value excluding VAT: 525 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/12/2018
End: 30/11/2021
This contract is subject to renewal: yes
Description of renewals:

The initial contract is 3 years with an optional 24 month extension.

II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Contract may be used by, for example, the European Structural and Investment Funds Growth Programme for England or any other European Union Funded Programme, or other Funding Body e.g. LEP

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Selection criteria as stated in the procurement documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 10/10/2018
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

The contract will be procured in line with the stated expiry date.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
University of Wolverhampton
Wolverhampton
United Kingdom

Internet address: www.wlv.ac.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
10/09/2018