Service And Maintenance Of Fire Alarm And Associated Equipment

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Kettering General Hospital NHS Foundation Trust
Kettering General Hospital
Kettering
NN16 8UZ
United Kingdom
Contact person: Mrs Gail Thorburn
Telephone: +44 1536491708
E-mail: gail.thorburn@kgh.nhs.uk
NUTS code: UKF2

Internet address(es):

Main address: http://www.kgh.nhs.uk

Address of the buyer profile: http://www.kgh.nhs.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.supplying2nhs.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.supplying2nhs.org
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
Health

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Service and Maintenance of Fire Alarm and Associated Equipment

Reference number: DN363788
II.1.2)Main CPV code
31625100 - AA01 - AA01
II.1.3)Type of contract
Services
II.1.4)Short description:

Service and Maintenance of Fire Precaution, and Prevention Measures and includes for:

— Fire Detection Alarm Systems,

— Ventilation System Fire Dampers,

— Fire Shutters,

— Gaseous Suppression Systems,

— Smoke Control Systems,

— Emergency Lighting,

— Portable Fire Fighting Equipment,

— Hydrants and Dry Risers.

II.1.5)Estimated total value
Value excluding VAT: 750 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 8
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

It is the Authorities intension to award as many lots as possible to one contractor but the Authority reserves the right to award to 1 or several contractors dependent on the bids received

there are 8 lots clearly identified in the tender documentation.

II.2)Description
II.2.1)Title:

a) Fire Alarm; b) Ventilation Dampers; c) Fire Shutters; d) Gaseous Suppression Systems; e) Smoke Control Systems; f) Emergency Lighting; g) Portable Fire Fighting Equipment; h) Hydrants and Dry Risers

Lot No: 1
II.2.2)Additional CPV code(s)
31625100
II.2.3)Place of performance
NUTS code: UKF2
II.2.4)Description of the procurement:

Contract for Service and Maintenance of Fire Precaution, and Prevention Measures and includes for:

— Fire Detection Alarm Systems,

— Ventilation System Fire Dampers,

— Fire Shutters,

— Gaseous Suppression Systems,

— Smoke Control Systems,

— Emergency Lighting,

— Portable Fire Fighting Equipment,

— Hydrants and Dry Risers.

This contract is for 3 years with possible extensions of 12 months + 12 months to a total of 5 years. This contract is led and owned by Kettering General Hospital NHS Foundation Trust. We collaborate with Northampton General Hospital as part of our STP and therefore this contract is open to Northampton General Hospital to join during the contract period.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 750 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/05/2019
End: 30/04/2022
This contract is subject to renewal: yes
Description of renewals:

2 x 12 month extension periods

II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

Section 1: Potential supplier information For information only;

Section 2: Grounds for mandatory exclusion Pass or Fail;

Section 3: Grounds for discretionary exclusion Pass or Fail;

Section 4 and 5: Economic and Financial Standing Discretionary Pass or Fail;

Section 6: Technical and Professional Ability Scored based on the following criteria: Relevance to the Authorities requirements regarding Contract type, size, value, qualifications 100 %;

Section 7: Modern Slavery Act 2015: Requirements under the Modern Slavery Act 2015 Discretionary Pass or Fail;

Section 8.1: Insurance Pass or Fail;

Section 8.2: Project specific questions to assess Technical and Professional Ability Pass or Fail.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

The FIA (Fire Industry Association)

BAFE Registered

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

The FIA (Fire Industry Association)

BAFE Registered

III.2.2)Contract performance conditions:

PPM Compliance: Actual Completed PPM calls vs agreed schedule measured over 3 month period as a % of all PPMs due within period. 98 % PPM completion;

Response to Breakdown: Repair visit response within target determined by criticality matrix and agreed with site engineers. 97 % within response time;

Breakdown Diagnosis: Time to provide diagnosis and repair proposal for customer approval. 95 % within 24 hours of visit;

Breakdown Repair: Time taken to bring faulty equipment back into service following repair approval/receipt of PO from customer. 95 % within 48 hours of approval;

Customer Complaints: Time to acknowledge and resolve customer complaints. Acknowledgement within 24 hours, Investigation and response within 10 days 100 % response to complaints.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 09/10/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 01/11/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Potentially after this 5 year contract expires

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Kettering General Hospital NHS Foundation Trust
Rothwell Road
Kettering
NN16 8UZ
United Kingdom
Telephone: +44 1536491708
E-mail: gail.thorburn@kgh.nhs.uk

Internet address: http://www.kgh.nhs.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
06/09/2018