Nac/2152 — Supply Of Upvc Windows

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
North Ayrshire Council
Cunninghame House, Friars Croft
Irvine
KA12 8EE
United Kingdom
Telephone: +44 1294324730
E-mail: procurement@north-ayrshire.gov.uk
Fax: +44 1294324054
NUTS code: UKM93

Internet address(es):

Main address: http://www.north-ayrshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00337

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

NAC/2152 — Supply of uPVC Windows

Reference number: NAC/2152
II.1.2)Main CPV code
44221100
II.1.3)Type of contract
Supplies
II.1.4)Short description:

North Ayrshire Council is seeking to appoint a single supplier to a Framework Agreement for the supply of uPVC windows. The scope of provision includes but is not limited to: All relevant locations within both mainland North Ayrshire and the Islands of Arran and Cumbrae.

The indicative annual value is 225 000 GBP per annum however this annual value is based on proposed forecast spend and as such there is no guarantee of any business, use, level of use or continuity of business through the Framework Agreement.

The Framework Agreement includes the provision of a surveying function / service to meet specific times and dates as per the Contract Administrator’s programme and schedule. Surveying will take place as agreed with tenants.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKM93
NUTS code: UKM63
Main site or place of performance:

Mainland North Ayrshire and the Islands of Arran and Cumbrae.

II.2.4)Description of the procurement:

North Ayrshire Council is seeking to appoint a supplier for the supply of uPVC windows. The scope of provision includes but is not limited to: All relevant locations within both mainland North Ayrshire and the Islands of Arran and Cumbrae.

The indicative annual value is 225 000 GBP per annum however this annual value is based on proposed forecast spend and as such there is no guarantee of any business, use, level of use or continuity of business through the Framework Agreement.

The Framework Agreement includes the provision of a surveying function / service to meet specific times and dates as per the Contract Administrator’s programme and schedule. Surveying will take place as agreed with tenants.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Contractor methodology / Weighting: 10
Quality criterion - Name: Contingency plans / Weighting: 5
Quality criterion - Name: Customer service / Weighting: 5
Price - Weighting: 80
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Framework Agreement will be for an initial period of 2 years, with the option to extend annually for up to a further two 12 month periods (2 years (+1) (+1)).

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

For Completion by Non-UK Businesses Only:

If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

Bidders must confirm if they hold the particular authorisation or memberships.

III.1.2)Economic and financial standing
Minimum level(s) of standards possibly required:

Bidders will be required to have a minimum “general” yearly turnover of 450 000 GBP for the last 3 years.

Bidders will be required to have a minimum yearly turnover of 450 000 GBP for the last 3 years in the business area covered by the contract.

Bidders who cannot meet the required level of turnover will be excluded from this tender.

Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading.

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = 10 000 000 GBP,

Public Liability Insurance = 10 000 000 GBP.

http://www.hse.gov.uk/pubns/hse40.pdf

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Bidders will be required to provide a minimum of 2 examples, within the last 3 years that demonstrate that they have the relevant experience to deliver the supplies as described in part II.2.4 of this Contract Notice. The experience provided will be for projects of a similar value, size and scope. Unsatisfactory experience will result in a fail and exclusion from the tender process bidders must also provide 2 satisfactory references for the same 2 contracts within the last 3 years on the reference templates provided. References should be completed and signed by previous customers for contracts of a similar nature, value scope and size. Completed reference templates must be uploaded into the general attachments area of the qualification envelope. If any of the referees score the bidder less than 2 the bidder will be excluded from the tender process. Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. Bidders must confirm that they will provide samples, descriptions and/or photographs of the products to be supplied which do not require a Certificate of authenticity:

The bidder must confirm that they will provide certificates of authenticity where required.

Minimum level(s) of standards possibly required:

Quality management procedures:

1) The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),

Or 2. A quality management policy authorised by their Chief Executive or equivalent. Please see the ESPD Guidance documents in the Instruction to Tenderers document for full details.

Environmental Management Standards.

2) The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, OR 2. A Environmental management policy authorised by their Chief Executive or equivalent Please see the ESPD Guidance within the Instruction to Tenderers document for full details,

Health and Safety Procedures.

3) The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum. OR 2. A Health and Safety policy authorised by their Chief Executive or equivalent, Full details are contained within the ESPD guidance form within the Instructions to tenderers document.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

The undernoted are conditions of this tender.

Quality management procedures.

Health and Safety.

Environmental management systems.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 15/10/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 15/10/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

August 2022

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic payment will be used
VI.3)Additional information:

North Ayrshire Council have decided not to use Lots for this tender for the reason(s) stated below:

Nature of the contract not suitable for Lots.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 26056. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Community Benefits are a minimum requirement of this tender.

(SC Ref:556720)

VI.4)Procedures for review
VI.4.1)Review body
North Ayrshire Council
Cunninghame House, Friars Croft
Irvine
KA12 8EE
United Kingdom
Telephone: +44 1294324730
Fax: +44 1294324054

Internet address: http://www.north-ayrshire.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
10/09/2018