Audit Scotland And Care Inspectorate — The Leasing Of Company Vehicles

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Audit Scotland
102 West Port
Edinburgh
EH3 9DN
United Kingdom
Telephone: +44 1316251500
E-mail: accounts@audit-scotland.gov.uk
NUTS code: UKM

Internet address(es):

Main address: www.audit-scotland.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00428

I.1)Name and addresses
Social Care and Social Work Improvement Scotland (Care Inspectorate)
Compass House, 11 Riverside Drive
Dundee
DD1 4NY
United Kingdom
Telephone: +44 1382207100
E-mail: procurement.team@careinspectorate.com
NUTS code: UKM

Internet address(es):

Main address: http://www.careinspectorate.com

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16302

I.2)Information about joint procurement
The contract involves joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Other activity: Audit/Social

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Audit Scotland and Care Inspectorate — The Leasing of Company Vehicles

Reference number: 2018/SD/CAR
II.1.2)Main CPV code
34100000
II.1.3)Type of contract
Services
II.1.4)Short description:

Audit Scotland and the Care Inspectorate are seeking to establish a Scotland wide service contract for the sourcing and supply of leased motor vehicles as well as additional services associated with the implementation and management of outsourced fleets.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKM
II.2.4)Description of the procurement:

Audit Scotland and the Care Inspectorate are seeking to establish a Scotland wide services contract for the sourcing and supply of leased motor vehicles.

The supplier must be able to provide a full range of vehicles, and their offering to include all aspects of vehicle management. The supplier must be able to provide a totally managed service which will include, but is not limited to:

(a) account management,

(b) online vehicle quotation system,

(c) vehicle ordering, supply and delivery,

(d) supply chain management,

(e) driver support,

(f) vehicle servicing, maintenance and repair,

(g) tyres (we have an agreement of a minimum 3 mm tread must cover all the contact area of the tyre),

(h) booking and scheduling,

(i) breakdown and recovery,

(j) accident management,

(k) MOT management,

(l) road fund license,

(m) administration of parking fines, traffic offences,

(n) fleet management – policy/legislation/duty of care/complaints/etc.,

(o) sustainability and environmental management,

(p) short term vehicle replacement,

(q) end of contract services,

(r) disaster recovery and business continuity,

(s) benchmarking,

(t) data security,

(u) demonstrate a commitment to continuous improvement.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Technical / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Optional extension period of up to 36 Months (3 x 12 month periods) exercisable at the sole discretion of Audit Scotland and the Care Inspectorate.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
List and brief description of selection criteria:

Financial Standing, Insurance — ESPD Part IV: Selection criteria — B: Economic and financial standing refers

Minimum level(s) of standards possibly required:

Minimum level(s) of standards required:

With reference to ESPD (Scotland) Questions:

ESPD

4B.2.1 — Bidders must provide its yearly (“specific”) turnover in the business area(s) covered by the contract for 3 fiscal years up to 31.3.2018.

4B.4 — Bidders must demonstrate a Current Ratio value of no less than 0.5. The Ratio is to be calculated as follows: Assets/Equity (Total balance sheet/Total Equity.) To achieve a pass, bidders must demonstrate a current ratio value of no less than 0.5. If bidders cannot demonstrate this ratio then, to achieve a pass, they must confirm if they are willing to provide a parent company guarantee or if not applicable, a performance bond.

4B.5.1 — its is a requirement that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances as detailed below:

Employer's (Compulsory) Liability Insurance = 5 Million GBP

4B.5.2 its is a requirement that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances as detailed below:

Public Liability = 5 Million GBP

Professional Indemnity = 1 Million GBP

Note

Question 4B.4 will be scored on a "pass"/"fail" basis. If the bidder cannot achieve the minimum ratio or confirm they are willing to provide a parent company guarantee or if not applicable, a performance bond, then it will be deemed a "fail". In the case of a "fail", Audit Scotland/Care Inspectorate reserves the right to exclude the bidder, if it deems appropriate.

Questions 4B.5.1 and 4B.5.2 will be scored on a "pass"/"fail" basis. If the bidder responds back that "No, and I cannot commit to obtain it", then it will be deemed a "fail". In the case of a "fail", Audit Scotland/Care Inspectorate reserves the right to exclude the bidder, if it deems appropriate.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

ESPD D: Quality assurance schemes and environmental management standards — Questions 4D.1 and 4D.2 — refer

Minimum level(s) of standards possibly required:

ESPD D: Quality Assurance Schemes and Environmental Management Standards

4D.1 — The bidder must hold a UKAS (or equivalent) accredited independant third party certificate in accordance with BS EN ISO 9001(or equivalent).

4D.2 — The bidder must hold a UKAS (or equivalent) accredited independant third party certificate in accordance with BS EN ISO 14001(or equivalent).

Note

Questions 4D.1 and 4D.2 will be scored on a "pass"/"fail" basis. If the bidder responds back "No", then it will be deemed a "fail". In the case of a "fail", Audit Scotland/Care Inspectorate reserves the right to exclude the bidder, if it deems appropriate.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 08/10/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 08/10/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=556215.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:556215)

VI.4)Procedures for review
VI.4.1)Review body
Audit Scotland/Care Inspectorate
102 West Port
Edinburgh
EH3 9DN
United Kingdom
Telephone: +44 1316251500

Internet address: www.audit-scotland.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
07/09/2018