Removal And Disposal Of Landfill Leachate And Interceptor Waste

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Aberdeenshire Council
Woodhill House, Westburn Road
Aberdeen
AB16 5GB
United Kingdom
Telephone: +44 1467530600
E-mail: CPSCityShire@aberdeencity.gov.uk
NUTS code: UKM50

Internet address(es):

Main address: http://www.aberdeenshire.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00232

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Removal and Disposal of Landfill Leachate and Interceptor Waste

Reference number: 000-FQEM7454
II.1.2)Main CPV code
90523000
II.1.3)Type of contract
Services
II.1.4)Short description:

The Council has a requirement for the removal and disposal of landfill leachate (storage tanks) and sludge/slurry (leachate ponds) from 3 landfill sites and also the removal and disposal of interceptor waste from 33 Council depots /facilities. The number and location of facilities may be subject to change over the term of the contract. Full details of the requirement can be found in the attached Invitation to Tender.

II.1.5)Estimated total value
Value excluding VAT: 512 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Removal and Disposal of Landfill Leachate and Sludge /Slurry from Aberdeenshire Council Landfill Sites

Lot No: 1
II.2.2)Additional CPV code(s)
90523000
II.2.3)Place of performance
NUTS code: UKM50
Main site or place of performance:

— Brandon Howe Landfill Site,

— Banff,

— Kirkhill Landfill Site,

— Mintlaw,

— Crow's Nest Landfill Site,

— Banchory.

II.2.4)Description of the procurement:

To remove and dispose of landfill leachate and sludge/slurry from storage tanks and leachate ponds. Full details of the requirement can be found in the attached Invitation to Tender.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality Method Statements / Weighting: 40
Price - Weighting: 60
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend up to a further 12 months at the end of the 2 year contract term.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regs 2016. Bidders will be required to advise if they intend to subcontract any share of the contract to third parties and to list any subcontractors that they propose to use.

II.2)Description
II.2.1)Title:

Removal and Disposal of Interceptor Waste

Lot No: 2
II.2.2)Additional CPV code(s)
90523000
II.2.3)Place of performance
NUTS code: UKM50
Main site or place of performance:

Aberdeenshire

II.2.4)Description of the procurement:

To remove and dispose of interceptor waste from Council Facilities throughout Aberdeenshire. Full details of the requirement can be found in the attached Invitation to Tender.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality Method Statements / Weighting: 40
Price - Weighting: 60
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend up to 12 months at end of 2 year contract term.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regs 2016. Bidders will be required to advise if they intend to subcontract any share of the contract to third parties and to list any subcontractors that they propose to use.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Bidder is required to provide a certificate from the registrar of companies stating that he is certified as incorporated or registered or, where he is not so certified, a certificate stating that the person concerned has declared on oath that he is engaged in the profession in a specific place under a given business name (Question 4A.1 ESPD).

III.1.2)Economic and financial standing
List and brief description of selection criteria:

It is a requirement of this contract that bidders hold, or can hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

— Employers (Compulsory) Liability Insurance minimum of 5 000 000 GBP.

— Public Liability Insurance minimum of 5 000 000 GBP.

— Third Party Motor Vehicle Liability Insurance minimum of 5 000 000 GBP.

(Question 4B.5.1 ESPD).

The Authority will use the independent credit scoring organisation, Creditsafe, to check the financial status of the Bidders. To minimise risk of failure, the desired risk score should be ‘Below Average Risk’ as a minimum. The Council will take a view on the risk to the project should your credit rating fall below this and may involve further detailed financial checking/assessment.

(Question 4B.6 ESPD)

Minimum level(s) of standards possibly required:

Insurance:

— Employers (Compulsory) Liability Insurance minimum of 5 000 000 GBP.

— Public Liability Insurance minimum of 5 000 000 GBP.

— Third Party Motor Vehicle Liability Insurance minimum of 5 000 000 GBP.

— Financial Check — To minimise risk of failure, the desired risk score should be ‘Below Average Risk’ as a minimum.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Bidders will be required to be provide 3 examples that demonstrate that they have relevant experience to deliver the service as described in part II.2.4 of the Contract Notice and Appendix 1 of the ITT (Question 4C.1.2 ESPD).

Bidders will be required to confirm that they will employ environmental management measures that meet the following requirements:

— Compliance with all current and foreseeable waste legislation where the Waste Hierarchy is not undermined, including the Waste (Scotland) Regulations 2012,

— Compliance with the requirements of the appropriate Environment Agency and Planning Authority and in accordance with Waste Management Licences, Pollution Prevention and Control (PPC) permits, Planning Conditions, and all other statutory obligations and legal permits, permission and consents which apply for such provision (Question 4C.7 ESPD).

Bidders will be required to demonstrate that they have (or have access to) the relevant plant or technical equipment to deliver the requirements detailed in II.2.4 of the OJEU Contract Notice and Appendix 1 of the ITT (Question 4C.9 ESPD).

Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract (Question 4C.10 ESPD).

The bidder must have the following:

Documented arrangements for providing the bidder’s workforce with quality related training and information appropriate to the type of work for which this organisation is likely to bid. This will demonstrate that the organisation has in place, and implements, training arrangements to ensure that its workforce has sufficient skills and understanding to discharge their various responsibilities. These must include a programme of training that will keep the workforce up to date with required knowledge about quality related issues, including copies of job profiles; training manuals and records; and a documented process demonstrating how the bidder deals with complaints. The bidder must be able to provide details of how their organisation maintains records of any complaints received and how corrective measures are carried out to prevent reoccurrence.

The bidder must have a regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company’s responsibilities of health and safety management and compliance with legislation (Question 4D.1 ESPD).

The bidder must have the following:

A regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This policy must include and describe the bidder’s environmental emergency response procedures, including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substances spill control) (Question 4D.2 ESPD).

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

Bidders must be able to provide an Account Representative, who will be the primary point of contact between the Bidder and the Council. Contract management and performance review provisions are further detailed below:

The Council will review the performance of the Services from time to time to ensure that they continue to meet the requirements of the Council. The quality of the Services shall be measured by the extent to which they accord with the standards and timescales included within the Specification and the Response and to accepted professional standards.

Routine Contract Performance meetings will take place between the Supplier and the Council every 3 months. The Account Representative will be required to attend these. The frequency of these meetings may be adjusted if required. Ad-hoc meetings may be convened by the council where considered necessary to ensure that the Service is performed in accordance with the statement of requirements and regulatory requirements.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 08/10/2018
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 08/10/2018
Local time: 10:00
Place:

Postbox to be opened electronically

Information about authorised persons and opening procedure:

2 officers required to unlock the electronic postbox

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Questions of any nature in relation to this tender exercise and associated documents must be raised using the Question and Answer facility provided only. Direct communication from an economic operator with any member of staff at Aberdeenshire Council in relation to this tender exercise is prohibited and may result in that economic operator’s exclusion from any further part in the process. Furthermore, any potential errors or omissions within the tender documentation issued by Aberdeenshire Council that is identified by economic operators must be raised with Aberdeenshire Council using the Question and Answer facility as soon as it has been identified. If an economic operator submits their tender response having applied their own assumed correction to any document, it may result in the rejection of their tender.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at:

https://www.publiccontractsscotland.gov.uk

It is the Bidders’ responsibility to ensure their submission is fully uploaded to the Public Contracts Scotland web portal before the deadline. Partially submitted Responses will not be considered. Only in the event of a verified fault with the portal will late submissions be considered. As the time required to upload submissions varies due to files size etc., please allow sufficient time for this task.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=556572

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:556572)

VI.4)Procedures for review
VI.4.1)Review body
Aberdeenshire Council
Woodhill House, Westburn Road
Aberdeen
AB16 5GB
United Kingdom
Telephone: +44 1467530600

Internet address: http://www.aberdeenshire.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
06/09/2018