Ayrshire Housing: Close Cleaning And Associated Works

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Ayrshire Housing
119 Main Street
Ayr
KA8 8BX
United Kingdom
E-mail: s.hutchison@ayrshirehousing.org.uk
NUTS code: UKM82

Internet address(es):

Main address: http://www.ayrshirehousing.org.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13703

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from another address:
Ewing Somerville Partnership (Scotland) Ltd.
40 Speirs Wharf
Glasgow
G4 9TH
United Kingdom
Contact person: Geraldine McCann
E-mail: info@ewing-somerville.com
NUTS code: UKM82

Internet address(es):

Main address: www.ewing-somerville.com

Address of the buyer profile: www.ayrshirehousing.org.uk

Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Ayrshire Housing: Close Cleaning and Associated Works

Reference number: ESP4039F
II.1.2)Main CPV code
90900000
II.1.3)Type of contract
Services
II.1.4)Short description:

Routine cleaning, disinfecting and vacuuming of common close areas, common window cleaning and adhoc cleaning works such as bulk uplifts, needle uplifts and disposal and fire safety inspection works.

II.1.5)Estimated total value
Value excluding VAT: 52 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
90911000
II.2.3)Place of performance
NUTS code: UKM94
Main site or place of performance:

Ayr, Troon, Girvan and Tarbolton

II.2.4)Description of the procurement:

Ayrshire Housing requires a suitably qualified cleaning company to carry out their routine cleaning, disinfecting and vacuuming of common close areas, including all associated areas.

The works will also include the cleaning of windows internally and externally on a monthly and quarterly basis. Deep cleaning and bulk refuse removal on an ad-hoc basis, pest control and needles uplifts are also included within this contract together with the inspection of fire doors and emergency lighting. The full description of works is set out within the Specification section included within the draft Invitation to Tender document which has been downloaded to the Portal to assist Bidders in understanding the contract requirements.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 52 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend the contract for any variable period up to a maximum of 36 months.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

As set out within the ESPD

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
List and brief description of selection criteria:

As stated in the online ESPD.

Minimum level(s) of standards possibly required:

As stated in the online ESPD.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

As stated in the online ESPD.

Minimum level(s) of standards possibly required:

As stated in the online ESPD.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 08/10/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 22/10/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Between 2022 and 2023

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

This is a restricted procurement. Bidders must first pass the ESPD stage before being selected to complete a tender bid. The Draft Tender document has been provided for information purposes only. No pricing section has been provided at this time.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=556042.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Ayrshire Housing is committed to contributing to the social, economic & environmental well-being of the residents of Ayrshire, Accordingly, while the following community benefit objectives will not be evaluated as part of the tender process, the successful service provider will be expected to present a community benefit proposal with their tender detailing how, in the event that they should be successful in winning the contract, they will address one or more the following Community Benefit themes:

— Social Regeneration,

— Economic Regeneration,

— Physical regeneration.

(SC Ref:556042)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=556042

VI.4)Procedures for review
VI.4.1)Review body
Ayrshire Housing
119 Main Street
Ayr
KA8 8BX
United Kingdom

Internet address: http://www.ewing-somerville.com

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
07/09/2018