Section I: Contracting authority
Main address: www.stevenage.gov.uk
Address of the buyer profile: www.supplyhertfordshire.uk
Section II: Object
SBC 0918 Provision of CCTV Control Room Relocation Works
SBC's Current CCTV control room operating 545 cameras is located in Swingate House and must be moved to a new location in Cavendish, approximately 1.5 miles away, by May 2019. Please note the deadline for returns and allow sufficient time to make your return as late returns will not be permitted. Any questions relating to this tender should be made via correspondence on the website and can be addressed to the main contact as shown in the details above.
The current CCTV control room operating 545 cameras is located in Swingate House and must be moved to a new location in Cavendish, approximately 1.5 miles away, by May 2019. The control room is managed by Hertfordshire CCTV Partnership and provides 24 hours CCTV coverage 365 days a year across Hertfordshire and Central Bedfordshire. Tenderers must have an experience in a previous contract in a delivery of a project involving relocation of a control room with 100+ cameras including a construction of a new control room. New control room shell and core is required to be built in Cavendish ground floor area and the floor plan of the new control room can be found in specification document. If the Tenderer is going to subcontract the shell and core works to another company, a proof will be required to show the subcontracting company has an experience in building control rooms. The Tenderer will be responsible for moving the circuits located in Swingate and rerouting existing analogue circuits from Hertsmere Civic Centre in Borehamwood, where another IDF (Intermediate Distribution Frame) is located, to the new location in Cavendish. The analogue Public Space Surveillance (PSS) system CCTV system has its majority of circuits (165) supplied by Virgin Media, (VM) and BT supply 36 circuits; wireless transmission accounts for 6 cameras and 3 cameras are hardwired to the control room. A further 305 cameras, generally in schools and other council premises, use ADSL transmission on the ADPRO software system to record and control images. In summary, The CCTV Contractor will provide the following elements of work:
— rerouting of all existing transmission circuits to the new control room at Cavendish House,
— relocation and commissioning of existing recording hardware (Tecton Liberators),
— a new soundproof CCTV control room shell and core with new fit-out of control room furniture,
— equipment upgrade of existing CCTV camera locations throughout the scheme (where necessary),
— options for 2 and 3-year service and maintenance contracts to support all systems and equipment proposed or retained,
— the CCTV Contractor will also be responsible for all works in relation to any decommissioning and strip out of the existing site as per the requirements outlined in these tender documents.
Extension of the contract from the initial term will be at the sole discretion of the council.
Section III: Legal, economic, financial and technical information
As defined within the procurement documents.
Section IV: Procedure
Section VI: Complementary information
Stevenage Borough Council reserves the right to cancel the procurement and not to proceed with the contract at any stage of the procurement process. Stevenage Borough Council also reserves the right not to award a contract. Neither Stevenage Borough Council nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for this contract. The Council reserves the right to carry out additional financial checks on all companies tendering for this Contract at any time during the procurement process, to ensure that they continue to meet the Council`s requirements and remain financially viable to perform the Contract. Tenderers should note that the provisions of the Transfer of Undertakings (protection of Employment)Regulations 2006 may apply. To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the on-screen guidance. Any clarifications regarding this opportunity must be raised through the Correspondence area in the eTendering system. If you are experiencing problems with the eTendering system, In-Tend offer a help section which includes a dedicated UK Support Desk which can be contacted via email: firstname.lastname@example.org or telephone +441144070065 for any website /technical questions, Monday to Friday 8:30 — 17:30. The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council`s obligations under the law, including the Freedom of Information Act 2000. If the potential supplier considers that any of the information submitted in the proposal should not be disclosed because of its commercial sensitivity or for reasons of confidentiality, then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the potential supplier about such commercially sensitive or confidential information when considering any request received under the Freedom of Information Act 2000 before replying to such a request, but the decision of the Council in deciding whether an exemption applies is final. Please note the deadline for return and allow sufficient time to make your return as late returns will not be permitted.