Remote Temperature Monitoring Solution (Of Medical Fridges/Freezers)

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Nottinghamshire Healthcare NHS Foundation Trust
200 Lichfield Lane
NG18 4RG
United Kingdom
Contact person: Chris Dwyer
Telephone: +44 1159691300
NUTS code: UKF

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
I.4)Type of the contracting authority
Other type: NHS Foundation Trust
I.5)Main activity

Section II: Object

II.1)Scope of the procurement

Remote Temperature Monitoring Solution (of Medical Fridges/Freezers)

Reference number: PN1039
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

To supply Hardware and software to remotely monitor the temperature of medical fridges and freezers (plus a the rooms where these are installed) across 55 location where Nottinghamshire Healthcare NHS Foundation Trust provides services. Dashboard to provide overview of status of all equipment with alarm/alerts non compliance or variance from agreed temperature ranges.

To provide support and re calibration of sensors (and other hardware) and access to a software for the duration of the agreement.

II.1.5)Estimated total value
Value excluding VAT: 350 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKF
Main site or place of performance:

The services is to provided across 55 locations within the counties of Nottinghamshire, Leicestershire, South Yorkshire, Derbyshire and Lincolnshire in the UK.

II.2.4)Description of the procurement:

Supply of sensors and data loggers; supply for software solution; design and installation/implementation; ongoing support, maintenance and re-calibration; supply of consumables and replacement equipment.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 350 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

It is anticipated that this service will be required at the conclusion of this contract in 3 (4 or 5 years).

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: yes
Description of options:

The initial period shall be three years from the commencement date. However, the Authority will have options to extend the contractfor two periods of 12 months. (The contract/agreement will not exceed 5 years)

II.2.12)Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Tender to be conducted via the ProcureNotts e-procurement portal

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As per the tender documents

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

As per the procurement documents

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 15/10/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 15/10/2018
Local time: 14:00

The tender will be opened on the procurement portal

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Either 3 years, 4 years or 5 years (if options taken)

VI.2)Information about electronic workflows
VI.3)Additional information:

Process to be conducted on ProcureNotts e-procurement portal.


VI.4)Procedures for review
VI.4.1)Review body
Nottinghamshire Healthcare NHS Foundation Trust
200 Lichfield Lane
NG18 4RG
United Kingdom
Telephone: +44 1159691300
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Nottinghamshire Healthcare NHS Foundation Trust will allow a standstill period at the point the decision regarding the award of the contract is communicated to Tenderers. The standstill period shall be in accordance with Public Contracts Regulations 2015 Regulations 49, Directives (2014/24/EU of the European Parliament and of the Council) Part C Annex V. The Regulations

Provides for aggrieved parties who have been harmed, or are at risk of harm by a breach of the Regulations to take legal action. Any such action must be started in the High Court within the applicable limitation period. The purpose of the standstill period referred to above is to allow aggrieved parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: