34-2018 Wifi Solution

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Newry Mourne and Down District Council
Greenbank Industrial Estate
BT34 2QU
United Kingdom
Contact person: Only online through the portal at: www.newrymournedown.org/procurement
Telephone: +44 2830313233
E-mail: seamus.mcgeoghegan@nmandd.org
Fax: +44 2830313288
NUTS code: UKN08

Internet address(es):

Main address: www.newrymournedown.org

Address of the buyer profile: www.newrymournedown.org/procurement

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.newrymournedown.org/procurement
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.newrymournedown.org/procurement
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

34-2018 WiFi Solution

II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Newry, Mourne and Down District Council wishes to procure a supplier for a managed Wifi Solution, and establish a single supplier framework, on behalf of itself and Other Contracting Bodies (OCBs).

II.1.5)Estimated total value
Value excluding VAT: 5 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKN0
Main site or place of performance:

Main place of performance: Northern Ireland

II.2.4)Description of the procurement:

Newry, Mourne and Down District Council (the Council) wishes to procure a supplier for a managed Wifi Solution, and establish a single supplier framework, on behalf of itself and Other contracting bodies (OCBs).

The Solution will cover corporate, guest and public access, in indoor and outdoor locations. It will replace the current provision with new arrangements, and will extend WiFi to new locations, to support current and anticipated organisational requirements. It will provide the WiFi platform and hardware from which all services are provided, administered, monitored and logged, together with local site configuration, management and maintenance services, and professional services.

The solution will authenticate users of different types, providing them with wireless access to appropriate services. It will provide a reliable and high-performance solution that complies with all relevant security, information management and regulatory requirements.

The Supplier will be responsible for all aspects of the Solution, including:

— Local network and Access point hardware,

— Site installation, cabling and maintenance,

— Management platform, service administration, reporting and billing,

— Monitoring and logging,

— Content filtering,

— Authentication and federated authentication,

— Proactive management of service availability and prompt resolution of failures,

— Design, configuration, and professional services.

The requirements for each of the other Contracting bodies that are party to the Framework are broadly similar in scope and scale to those of the Council, although the current arrangements and locations, and some specific elements of the requirement will inevitably vary between councils.

Newry, Mourne and Down District Council, one of 11 new super councils, was created in 2015 from the former Newry and Mourne and Down District Council areas and the Ballyward electoral area, which previously sat within the Banbridge District Council authority.

With a population of approximately 171 500 and a coastline of 100 miles, it is the third largest council area in Northern Ireland spanning from Crossmaglen in South Armagh to Saintfield in South Down. There are seven District Electoral Areas:

— Crotlieve,

— Downpatrick,

— Newry,

— Rowallane,

— The Mournes,

— Slieve Croob and Slieve Gullion.

Our aim is to provide civic leadership, deliver local services and ensure that the district develops in a way that increases prosperity and quality of life for local residents.

The Council has ambitious plans for transforming its services. These plans are highlighted within the Council’s Corporate and community plans as well as its Directorate business plans. In particular, the Council has 3 Corporate objectives that the WiFi solution will support:

— transforming and modernising the Council,

— empowering and improving the capacity of our communities,

— becoming one of the premier tourism destinations on the island of Ireland.

In addition to its main Corporate headquarters, staff are located in satellite offices throughout the district. The Council also provides a range of community, leisure, arts and culture services through its sites located across the region. For example, in Community Centres, Leisure and sports complexes, Museums and Arts centres and Town Halls, amongst others.

WiFi is a fundamental requirement to support corporate work styles. It is also considered by citizens to be an essential service in Council premises, and a highly desirable one in certain outdoor locations. It will therefore support staff and the public in those sites where Wifi will be deployed.

The Authority does not commit to letting a contract for any of the above, should it become evident that it is not economically advantageous to do so.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 5 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As detailed in the Volumes of the Invitation to tender.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

As detailed in the Volumes of the Invitation to tender.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 12/10/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 12/10/2018
Local time: 12:00

Newry, Mourne and Down District Council

Unit 19, Greenbank Industrial Estate


Co Down

BT34 2QU

Information about authorised persons and opening procedure:

Persons to be present at the opening of Tenders: David Barter

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Suppliers will be expected to deliver services that demonstrate a best value approach.

Newry, Mourne and Down District Council is a Public Authority within the meaning of the Freedom of Information Act 2000 and all correspondence received will be dealt with in accordance with the Act.

Newry Mourne and Down District Council is procuring the public contract on behalf of itself and the following bodies delivering public services (Contracting Bodies):

— Antrim and Newtownabbey Borough Council,

— Ards and North Down Borough Council,

— Armagh City, Banbridge and Craigavon Borough Council,

— Belfast City Council,

— Causeway, Coast and Glens Borough Council,

— Derry City and Strabane District Council,

— Fermanagh and Omagh District Council,

— Lisburn and Castlereagh City Council,

— Mid and East Antrim Borough Council,

— Mid Ulster District Council.

Any such Contracting body will be entitled, with the prior written consent, of and through the Authority, to access the contract and require services to be delivered to it by the appointed organisation on the same or substantially the same terms and conditions as agreed with the Authority.

The Contracting Authority intends to use an e-Tendering system for this procurement process, e-hub www.newrymournedown.org/procurement

Supplier registration is free of charge.

Follow the registration instructions on the e-hub portal.

Browse to the opportunity

Access the volumes of the Invitation to Tender provided.

Submit your Tender response by the deadline indicated.

It is strongly recommended that suppliers unfamiliar with the e-hub Procurement portal ensure that they are able to access all relevant functions well ahead of the closing dates, since late responses may not be accepted.

If you have any difficulties with the e-hub Procurement Portal, please call 028 30254872.

VI.4)Procedures for review
VI.4.1)Review body
Royal Courts of Justice (NI)
Chichester St.
United Kingdom
Telephone: +44 2890235111
E-mail: adminoffice@courtsni.gov.uk

Internet address: http://www.courtsni.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: