Peace Iv ‘Cross-Community Childrens’ Programme’

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Derry City and Strabane District Council
98 Strand Road
Derry
BT48 7NN
United Kingdom
Contact person: John Kelpie
Telephone: +44 2871253253
E-mail: tenders@derrystrabane.com
NUTS code: UKN10

Internet address(es):

Main address: www.derrystrabane.com

I.2)Information about joint procurement
I.3)Communication
Access to the procurement documents is restricted. Further information can be obtained at: http://www.derrystrabane.com/Business/Tenders
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

PEACE IV ‘Cross-Community Childrens’ Programme’

Reference number: T BUS18-040
II.1.2)Main CPV code
98200000
II.1.3)Type of contract
Services
II.1.4)Short description:

This tender is a key Peace IV community based project to positively impact young people Age 8-11 (Key Stage 2/Upper Primary School) for peace and reconciliation.

Please note that the awarding of this contract remains subject to final confirmation of Peace IV funding to Derry City and Strabane District Council from the SEUPB (Special European Union Programmes Body). Council have applied for the funding under a ‘modification request’ (re-bid process) and expect to have the outcome of that by end August 2018. As the tender process takes up to 4 months, council and the Peace IV Board have opted to advertise this tender now.

Separated geographically into 3 lots, the tenders collectively cover the entire council area, with a deliberate over-representation in areas which need to maximise benefit from the Peace IV Programme as a whole. Cross-border participants and programming are welcomed, particularly from those lots which geographically border County Donegal.

II.1.5)Estimated total value
Value excluding VAT: 166 803.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Derry~Londonderry (District Electoral Areas Ballyarnet, Foyleside, The Moor, Waterside)

Lot No: 1
II.2.2)Additional CPV code(s)
98200000
II.2.3)Place of performance
NUTS code: UKN10
II.2.4)Description of the procurement:

Each lot in the tender has 3 key phases:

Tender in each lot must deliver in phases over 6 months minimum but ideally 1 year with a finale event in 2020 (Approximately December 2018 – June 2020) as follows:

Phase 1: Set up

— Establish staffing and/or project management structures.

— Finalise an agreed cross-community programme.

This will include networking with local communities, relevant organisations and children to promote the project and finalise any tailoring of project (or sub-division of projects) to meet local needs and interests.

— Launch the programme formally with appropriate community engagement, press release and publicity.

— Recruit a minimum of 100 young people aged 8-11 to participate.

Recruiting more than the minimum target will be a positive. The programme may have several elements, but each element must be cross-community and must ensure participants engage for a minimum of 26 hours spread over 6 months, ideally more. It is estimated however that to meet all the programme elements may require 48 hours contact time. The approach/methodology used within the programme is at the discretion of the tenderer but must ensure a positive impact on the 14 PEACE IV Specific Target Outcomes. The programme should build in at least a 15 % attrition rate (ie. Recruit a minimum of 116 participants to ensure at least 100 complete the full sustained programme 26 hour/6 month requirement). Please note that participants already registered with other projects on the council’s local peace programme are welcome to participate, but cannot be counted as participants as duplication is not allowed. These participants collectively must cover the cross-community requirement of reasonably balanced PUL/CNR/BME representation outlined below.

Phase 2: Delivery

— Manage, promote and deliver sustained cross-community programme with level of contact to SEUPB requirement and with content which clearly focuses on Peace and Reconciliation and establishing cross-community friendships.

— Ensure target participants and cross-community targets are reached.

— Ensure monitoring and evaluation requirements are met.

— Ensure communications requirements are met.

Phase 3: Completion

— Monitor and evaluate the completed programme

— Collate learning from the programme specific to their lot in a format which is useful to the local community for future work/sustainability as well as feedback to the funder.

— Produce a short digital media element with appropriate consent in place for participants (eg. 3-5 minute film of project highlights and learning) which can be showcased at the end of the project and provided to the funder for communications purposes.

— Delivery an end of project final event/celebration (which may or may not be the same as the ‘Family Celebration Day’) for participants to share their learning and achievements with a wider audience.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 55 601.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 30/11/2018
End: 30/06/2020
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

SEUPB Peace IV Programme measure 4.1 Building Positive Relations at a Local Level.

II.2.14)Additional information
II.2)Description
II.2.1)Title:

Faughan District Electoral Area

Lot No: 2
II.2.2)Additional CPV code(s)
98200000
II.2.3)Place of performance
NUTS code: UKN10
II.2.4)Description of the procurement:

Each lot in the tender has 3 key phases:

Tender in each lot must deliver in phases over 6 months minimum but ideally 1 year with a finale event in 2020 (Approximately December 2018 – June 2020) as follows:

Phase 1: Set up

— Establish staffing and/or project management structures.

— Finalise an agreed cross-community programme.

This will include networking with local communities, relevant organisations and children to promote the project and finalise any tailoring of project (or sub-division of projects) to meet local needs and interests.

— Launch the programme formally with appropriate community engagement, press release and publicity.

— Recruit a minimum of 100 young people aged 8-11 to participate.

Recruiting more than the minimum target will be a positive. The programme may have several elements, but each element must be cross-community and must ensure participants engage for a minimum of 26 hours spread over 6 months, ideally more. It is estimated however that to meet all the programme elements may require 48 hours contact time. The approach/methodology used within the programme is at the discretion of the tenderer but must ensure a positive impact on the 14 Peace IV Specific Target Outcomes. The programme should build in at least a 15 % attrition rate (ie. Recruit a minimum of 116 participants to ensure at least 100 complete the full sustained programme 26 hour/6 month requirement). Please note that participants already registered with other projects on the council’s local peace programme are welcome to participate, but cannot be counted as participants as duplication is not allowed. These participants collectively must cover the cross-community requirement of reasonably balanced PUL/CNR/BME representation outlined below.

Phase 2: Delivery

— Manage, promote and deliver sustained cross-community programme with level of contact to SEUPB requirement and with content which clearly focuses on Peace and Reconciliation and establishing cross-community friendships.

— Ensure target participants and cross-community targets are reached.

— Ensure monitoring and evaluation requirements are met.

— Ensure communications requirements are met.

Phase 3: Completion

— Monitor and evaluate the completed programme

— Collate learning from the programme specific to their lot in a format which is useful to the local community for future work/sustainability as well as feedback to the funder.

— Produce a short digital media element with appropriate consent in place for participants (eg. 3-5 minute film of project highlights and learning) which can be showcased at the end of the project and provided to the funder for communications purposes.

— Delivery an end of project final event/celebration (which may or may not be the same as the ‘Family Celebration Day’) for participants to share their learning and achievements with a wider audience.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 55 601.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 30/11/2018
End: 30/06/2020
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

SEUPB Peace IV Programme measure 4.1 Building Positive Relations at a Local Level.

II.2.14)Additional information
II.2)Description
II.2.1)Title:

Sperrin and Derg District Electoral Areas (including Strabane Town)

Lot No: 3
II.2.2)Additional CPV code(s)
98200000
II.2.3)Place of performance
NUTS code: UKN10
II.2.4)Description of the procurement:

Key Project Components in each lot:

Each lot in the tender has 3 key phases:

Tender in each lot must deliver in phases over 2 years (Approximately September 2018 – September 2020) as follows:

Phase 1: Set up

— Establish a project steering group on a balanced cross-community basis as the key vehicle for community consultation/engagement and to give sustained input into finalizing programme design, recruitment, management and sustainable exit strategy. This should include meeting with for example key community and voluntary groups, community leaders, residents, political representatives etc. to establish relationships, communication and awareness of the project and understanding of the issues pertinent to the project. The project steering group should be established by open call and should be reflective of the range of identity, opinion and expertise relevant to the project. The steering group must meet regularly throughout the project.

— Establish the key issues impacting on shared space, contested space, peace and reconciliation and cross-community work.

— Devise an agreed cross-community programme to meet local needs/interests and the requirements of the Peace IV programme. This must be focused on shared space and the issues outlined as relevant to the tender. The programme may have several elements, but each element must be cross-community and must ensure participants engage for a minimum of 26 hours spread over 6 months. As this is a two year programme it would be hoped that most participants would engage in significantly more than the minimum 26 hour requirement. The approach/ methodology used within the programme is at the discretion of the tenderer but must ensure a positive impact on the 14 Peace IV Specific Target Outcomes including diversity, reconciliation and shared space awareness. The programme should have a minimum of 50 participants and it is advised that it should build in at least a 15 % attrition rate (i.e. Recruit a minimum of 58 participants to ensure at least 50 complete the full sustained programme 26 hour/6 month requirement). Please note that participants already registered with other projects on the council’s local peace programme are welcome to participate, but cannot be counted as participants as duplication is not allowed. These participants collectively must cover the cross-community requirement of reasonably balanced PUL/CNR/BME representation outlined below for each lot.

— Launch the programme formally with appropriate community engagement, press release and publicity.

Phase 2: Delivery

— Manage, promote and deliver sustained cross-community programme with level of contact to SEUPB requirement and with content which maximises cross-community usage of any existing shared spaces; addresses any issues and physical manifestations around transforming contested space into shared space; includes Peace and reconciliation focused attitudinal programmes; dialogue about the issues.

— Explore approaches to sustainability eg. Other funding sources, legacy of increased community capacity or infrastructure, local action plans linked to community plans etc.

— Ensure target participants and cross-community targets are reached.

— Ensure monitoring and evaluation requirements are met.

— Ensure communications requirements are met.

Phase 3: Completion

— Monitor and evaluate the completed programme.

— Collate learning from the programme specific to their lot in a format which is useful to the local community for future work/sustainability as well as feedback to the funder.

— Engage with a Peace IV Team in a shared dialogue and celebration to co-ordinate learning from across all four lots and focus on sustainable outcomes. (NB. The Peace IV Team will organize this event but all 4 lots in this tender are expected to participate).

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 55 601.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 03/09/2018
End: 30/09/2020
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

SEUPB Peace IV Programme measure 4.1 Building Positive Relations at a Local Level.

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
List and brief description of selection criteria:

In accordance with Public Contracts Regulations 2015 and as set out in the Invitation to Tender available from the address specified.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

In accordance with Public Contracts Regulations 2015 and as set out in the Invitation to Tender available from the address specified.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 12/10/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 5 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 12/10/2018
Local time: 12:30
Place:

Derry City and Strabane District Council Offices

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

This authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland)

VI.4)Procedures for review
VI.4.1)Review body
The High Courts of Justice of Northern Ireland
The Royal Courts of Justice, Chichester Street
Belfast
BT1 3JF
United Kingdom
VI.4.2)Body responsible for mediation procedures
The High Courts of Justice of Northern Ireland
The Royal Courts of Justice, Chichester Street
Belfast
BT1 3JF
United Kingdom
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
29/08/2018