Framework For The Supply Of Event Services Including Equipment And Event Stewarding

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
South Tyneside Council
Town Hall and Civic Offices, Westoe Road, South Shields
Tyne and Wear
NE33 2RL
United Kingdom
Contact person: Nicola Bell
Telephone: +44 7795978135
E-mail: nicola.bell@southtyneside.gov.uk
NUTS code: UKC22

Internet address(es):

Main address: http://southtyneside.gov.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Framework for the supply of event services including equipment and event stewarding

II.1.2)Main CPV code
79950000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

South Tyneside Council wish to establish a Framework Agreement for the supply of event services including equipment and event stewarding.

The Framework Agreement will be divided into lots as follows:

Lot 1: Barriers;

Lot 2: Stages;

Lot 3: Big screens;

Lot 4: Temporary toilets;

Lot 5: Temporary Offices and storage units;

Lot 6: PA systems;

Lot 7: Lighting;

Lot 8: Marquees, tables and chairs;

Lot 9: Radios;

Lot 10: Stewarding;

Lot 11: PA/Lighting/Technical Support for Staff Award and Civic Ball.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Barriers

Lot No: 1
II.2.2)Additional CPV code(s)
79950000
II.2.3)Place of performance
NUTS code: UKC1
II.2.4)Description of the procurement:

Provision of barriers

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Stages

Lot No: 2
II.2.2)Additional CPV code(s)
79950000
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

Provision of stages

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Big Screens

Lot No: 3
II.2.2)Additional CPV code(s)
79950000
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

Provision of TV screens

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Temporary Toilets

Lot No: 4
II.2.2)Additional CPV code(s)
79950000
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

Provision of amenitites

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Temporary Offices and Storage Units

Lot No: 5
II.2.2)Additional CPV code(s)
79950000
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

Provision of Temporary Offices and storage units

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

PA Systems

Lot No: 6
II.2.2)Additional CPV code(s)
79950000
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

Provision of PA system

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lighting

Lot No: 7
II.2.2)Additional CPV code(s)
79950000
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

Provision of Lighting

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Marquees, tables and chairs

Lot No: 8
II.2.2)Additional CPV code(s)
79950000
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

Provision of Marquees, tables and chairs

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Radios

Lot No: 9
II.2.2)Additional CPV code(s)
79950000
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

Provision of radios

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Stewarding

Lot No: 10
II.2.2)Additional CPV code(s)
79950000
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

Provision of Stewards

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

PA/Lighting/Technical Support for Staff Award and Civic Ball

Lot No: 11
II.2.2)Additional CPV code(s)
79950000
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

PA/Lighting/Technical Support for Staff Award and Civic Ball

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 08/10/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 08/10/2018
Local time: 14:00
Place:

South Shields Town Hall

Information about authorised persons and opening procedure:

Head of Legal Services — South Shields Town Hall

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
South Tyneside Council
Town Hall and Civic Offices, Westoe Road, South Shields, Tyne and Wear
South Shields
NE33 2RL
United Kingdom
Telephone: +49 1914271717
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
31/08/2018