Sir Roger Manwood'S School Catering Service Tender

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Sir Roger Manwood's School
Manwood Road
CT13 9JX
United Kingdom
Contact person: Paula Bunnell
Telephone: +44 1304610200
NUTS code: UKJ4

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from another address:
RM&C Consultants Limited
Suite 3 Corner House Offices High Street
TN17 3HE
United Kingdom
Contact person: Mike Pooleman
Telephone: +44 1580715531
NUTS code: UKJ4

Internet address(es):

Main address:

Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity

Section II: Object

II.1)Scope of the procurement

Sir Roger Manwood's School Catering Service Tender

Reference number: RM&C/2019/105
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

In 1563 Sir Roger Manwood founded a Free Grammar School in Sandwich to make education accessible to the townspeople. Since 1563 a great deal has changed. The original school building still stands, but the School has occupied its present site since 1895.

Boarders joined Headmaster's House even in Elizabethan times, but expansion came much later. First, Manwood Lodge was acquired in 1947, and 3 years later the School purchased Manwood Grange. There are now 55 boarding places.

II.1.5)Estimated total value
Value excluding VAT: 1 950 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKJ4
Main site or place of performance:

Sir Roger Manwood's School

II.2.4)Description of the procurement:

Area Day Boarders

Student Roll Year 7 to 11 767 55

Sixth Form 262

Service Times Start / Finish

Breakfast 8:00 am to 8:25 am 8:00 am to 8:25 am

Break 11:00 am to 11:25 am 11:00 am to 11:25 am

Lunch Monday to Thursday 1:25 pm to 2:05 pm

Friday only

12:25 pm to 12:50 pm Sunday

12:30 pm to 1:00 pm

Weekend Breakfast N/a Sunday only

9:00 am to 9:30 am

Saturday Brunch N/a 10:30 am to 12:30 am

Weekend Supper N/a Saturday and Sunday

5:45 pm to 6:05 pm

Other Services N/a Supper Boxes

Income Data

Number of Free School Meals 20

Value of Free School Meal 3.00

Annual Cash Sales 220 000

Boarders Income 151 000

Annual Hospitality 1 200

Current service provider

In-house management.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 950 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Initial 3 year fixed price contract with an option to renew for a further 2 years subject to satisfactory performance

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 13/09/2018
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 26/09/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at

(MT Ref:212907)

VI.4)Procedures for review
VI.4.1)Review body
RM&C Consultants Limited
Suite 3 Corner House Offices, High Street
TN17 3HE
United Kingdom
Telephone: +44 1580715531

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: