Software Support And Maintenance For The Availability, Payroll And Rota Management System

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Cheshire Fire Authority on behalf of Cheshire Fire and Rescue Service
N/A
Headquarters, Clemonds Hey, Oakmere Road,
Winsford, Cheshire
CW7 2UA
United Kingdom
Contact person: Jacqui Williams
Telephone: +44 1606363016
E-mail: jacqui.williams@cheshire.pnn.police.uk
NUTS code: UKD6

Internet address(es):

Main address: http://www.cheshirefire.gov.uk/

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/33132

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=25136&B=BLUELIGHT
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=25136&B=BLUELIGHT
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Public order and safety

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Software Support and Maintenance for the Availability, Payroll and Rota Management System

Reference number: CPA/SPU/931F
II.1.2)Main CPV code
72261000
II.1.3)Type of contract
Services
II.1.4)Short description:

This Contract is for the provision of a Software support and maintenance service for Cheshire fire and rescue service’s availability, Payroll and rota management system. A contract was awarded to Computacenter (UK) Ltd for the provision of the current system under the CCS Framework Agreement RM271. Computacenter (UK) Ltd subcontracted to Gartan Technologies Ltd, who provided the software for the system. Once the system was embedded, Gartan Technologies Ltd issued the annual licence for use of the system, which includes support and maintenance. Gartan Technologies Ltd has granted Cheshire Fire Authority a licence to continue to use the software. Under the licence terms only Gartan Technologies Ltd has access to the software source codes to provide the required ongoing support and maintenance. It is therefore CFA’s intention to award a contract to Gartan Technologies Ltd under a VEAT notice, in accordance with section 32 b) ii of the Procurement Contract Regulations 2015.

II.1.5)Estimated total value
Value excluding VAT: 180 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
72261000
II.2.3)Place of performance
NUTS code: UKD6
Main site or place of performance:

CW7 2UA

II.2.4)Description of the procurement:

Competition for this service is absent as, without access to the software source codes of the system, there is no other supplier who can provide this service. Therefore, In accordance with section 32 b) ii of the Procurement Contract Regulations 2015, it is Cheshire Fire Authority’s intention to award a contract to Gartan Technologies Ltd in accordance with this VEAT notice.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 180 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Two years

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As set out in the Tender documents.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

As set out in the Tender documents.

Minimum level(s) of standards possibly required:

As set out in the Tender documents.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

As set out in the Tender documents.

Minimum level(s) of standards possibly required:

As set out in the Tender documents.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 20/08/2018
Local time: 00:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 20/08/2018
Local time: 00:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
High Court
Manchester
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
08/08/2018