Section I: Contracting authority
Section II: Object
HCC July 2018 — The Provision of Mobile Data Terminal (MDT) Software for Herts Fire and Rescue Service
Hertfordshire and Rescue Service (HFRS) are looking to purchase a Mobile Data Terminal (MDT) Software for use in existing tablets. Full details are in the Specification, Schedule 1, of the tender documentation. Organisations wishing to take part in this project are invited to “express interest” which will give access to the full procurement documents in the e-tendering system. Please see VI.3) Additional information for further information. Any questions relating to this procurement must be made via the correspondence area in the e-Tendering system, in accordance with the procurement documents and can be addressed to the main contact as shown in the details above.
HFRS have a requirement for a MDT Software system that will be used by 60 MDTs (Panasonic CF33) which will have connectivity through Wi-Fi at stations and an EE sim card while mobile. The backend of the system will need to be installed into 2 different data centres. The system will have to work over 2 data centres with the ability to use only one if the other is unavailable with no interruption to the system. In addition the system will need to connect to Capita Vision 4. The estimated total value of the Contract is stated in II.1.5 of this notice and is for the initial term inclusive of the approximate value for extensions. This Contract shall commence on 1.10.2018 with a Go Live Date of 4.3.2019 and shall continue from the Go Live Date for a period of three (3) years thereafter until and including 3.3.2022 unless terminated or extended for up to a maximum of two (2) further years in accordance with the provisions of this Contract. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.
This Contract will be reviewed at the end of the Contract period.
There is the option to extend the Contract for a period of up to 2 years.
Section III: Legal, economic, financial and technical information
Section IV: Procedure
Section VI: Complementary information
Please note Hertfordshire County Council has worked closely with its districts and partners to create a joint procurement portal called supply Hertfordshire. This portal provides an e-Tendering system which is run by In-Tend. To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the onscreen guidance. In accordance with Regulation 53 of The Public Contracts Regulations 2015, the Council's procurement documents are available within the e-Tendering system. This is a 1 stage procurement process. Therefore, if you wish to be considered as a tenderer you must complete and submit a tender by the specified closing date and time. Tender submissions cannot be uploaded after this return deadline. If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: email@example.com or Telephone: +44 1144070065 for any website / technical questions, Monday to Friday, 8:30-17:30. The Council reserves the right at any time to cease the procurement process and not award a Contract or to award only part of the opportunity described in this Notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result. The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council's obligations under the law including the Freedom of Information Act 2000. If the organisation considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.
The Contracting Authority will incorporate a minimum 10 calendar days (when using electronic means) standstill period at the point information on the award of the Contract is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a Contract before a contract is executed / signed. The Public Contracts Regulations 2015 (“Regulations”) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time-limits as defined in the above regulations. Where a Contract has not been entered into the court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into the court has the options to award damages and/or to shorten or order the Contract ineffective.