Asbestos Management Consultancy Services — Annual Surveys, Air Tesing, Material Testing, Refurbishment Surveys And Management Advice And Support

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
The Police and Crime Commissioner for Kent
Kent Police HQ
Maidstone
ME15 9BZ
United Kingdom
E-mail: procurement.services@kent.pnn.police.uk
NUTS code: UKJ4

Internet address(es):

Main address: www.kent.police.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://kentpolice-essexpolice.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://kentpolice-essexpolice.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Public order and safety

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Asbestos Management Consultancy Services — Annual Surveys, Air Tesing, Material Testing, Refurbishment Surveys and Management Advice and Support

Reference number: 17411 - 2017 122
II.1.2)Main CPV code
71600000
II.1.3)Type of contract
Services
II.1.4)Short description:

The Invitation to Tender has been issued by the Police and Crime Commissioner for Kent (the “Kent PCC”) on behalf of itself, The Police, Fire and Crime Commissioner for Essex (the “Essex PFCC”) and The Kent and Medway Towns Fire Authority (the “Kent MTFA”).

Kent PCC will act as the lead Authority for the purpose of conducting the procurement process, labelling and communicating with tenderers via the e-tendering system (“Bravo”).

The services to be provided under this contract are to be performed for properties across the Kent Police Estate, the Essex Police Estate, Kent Fire and Rescue Service Estate, and the Essex Fire and Rescue Service Estate.

The Services required include the annual survey of buildings to provide management reports and registers, air testing and sampling services, ad-hoc refurbishment/demolition surveys, review of policy and plans, advice and guidance to the client, and assisting in the preparation of specifications for asbestos removal as required.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 4
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lots 1, 2, 3 and 4 to be awarded individually or may be awarded on the basis of one or more contract to an individual supplier(s)

II.2)Description
II.2.1)Title:

Asbestos Management Consultancy Services

Lot No: Lot 1 - Kent Police
II.2.2)Additional CPV code(s)
71355000
71600000
II.2.3)Place of performance
NUTS code: UKJ4
Main site or place of performance:

Kent Police District

II.2.4)Description of the procurement:

Kent Police require annual survey of buildings to provide management reports and registers, air testing and sampling services, ad-hoc refurbishment/demolition surveys, review of policy and plans, advice and guidance to the client, and assisting in the preparation of specifications for asbestos removal as required.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

3 extensions of 12 months each to be awarded at the discretion of the Authority

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Asbestos Management Consultancy Services

Lot No: Lot 2 Essex Police
II.2.2)Additional CPV code(s)
71315300
71600000
II.2.3)Place of performance
NUTS code: UKH3
NUTS code: UKJ4
Main site or place of performance:

Essex Police District

II.2.4)Description of the procurement:

Essex Police requires annual survey of buildings to provide management reports and registers, air testing and sampling services, ad-hoc refurbishment/demolition surveys, review of policy and plans, advice and guidance to the client, and assisting in the preparation of specifications for asbestos removal as required.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

3 extensions of 12 months each to be awarded at the discretion of the Authority.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Asbestos Management Consultancy Services

Lot No: Lot 3 Kent & Medway Towns Fire Authority
II.2.2)Additional CPV code(s)
71315300
71600000
II.2.3)Place of performance
NUTS code: UKJ4
Main site or place of performance:

Kent & Medway Towns Fire Authority District.

II.2.4)Description of the procurement:

Kent and Medway Towns Fire Authority require annual survey of buildings to provide management reports and registers, air testing and sampling services, ad-hoc refurbishment/demolition surveys, review of policy and plans, advice and guidance to the client, and assisting in the preparation of specifications for asbestos removal as required.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

3 extensions of 12 months each to be awarded at the discretion of the Authority

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Asbestos Management Consultancy Services

Lot No: Lot 4 Essex Police, Fire and Crime Commissioner Fire & Rescue Authority
II.2.2)Additional CPV code(s)
71315300
71600000
II.2.3)Place of performance
NUTS code: UKH3
Main site or place of performance:

Essex Police, Fire and Crime Commissioner Fire and Rescue Authority District.

II.2.4)Description of the procurement:

Essex Police, Fire and Crime Commissioner Fire and Rescue Authority requires annual survey of buildings to provide management reports and registers, air testing and sampling services, ad-hoc refurbishment/demolition surveys, review of policy and plans, advice and guidance to the client, and assisting in the preparation of specifications for asbestos removal as required.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

3 extensions of 12 months each to be awarded at the discretion of the Authority

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

NEC3 Professional Services Contract April 2013

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Selection criteria as stated within the procurement documents.

Minimum level(s) of standards possibly required:

Selection criteria as stated within the procurement documents.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Selection criteria as stated within the procurement documents.

Minimum level(s) of standards possibly required:

Selection criteria as stated within the procurement documents.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 07/08/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 07/08/2018
Local time: 12:01

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
High Court
The Royal Courts of Justice, Strand
London
WC2A 2LL
United Kingdom
VI.4.2)Body responsible for mediation procedures
High Court
The Royal Courts of Justice, Strand
London
WC2A 2LL
United Kingdom
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. If an appeal regarding an award of the contract has not been successfully resolved, the Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained
High Court
The Royal Courts of Justice, Strand
London
WC2A 2LL
United Kingdom
VI.5)Date of dispatch of this notice:
27/06/2018