Provision Of Insurance And Related Services To Plus Dane Housing Ltd

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Plus Dane Housing Limited
IP31021R
13-15 Rodney Street
Liverpool
L1 9EF
United Kingdom
Contact person: Our Consultant for this project (jeremy.flint@gibbslaidler.co.uk)
Telephone: +44 7841632923
E-mail: jeremy.flint@gibbslaidler.co.uk
NUTS code: UK

Internet address(es):

Main address: www.plusdane.co.uk

Address of the buyer profile: www.plusdane.co.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Liverpool:-Insurance-services./7KF3KQ79E8
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of Insurance and related services to Plus Dane Housing Ltd

II.1.2)Main CPV code
66510000
II.1.3)Type of contract
Services
II.1.4)Short description:

Insurance and related services for property, legal liability and other general non-life insurable risks, as required by Plus Dane Housing Ltd.

II.1.5)Estimated total value
Value excluding VAT: 4 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 3
Maximum number of lots that may be awarded to one tenderer: 3
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lots 1-3 will be individually evaluated and therefore multiple awards may result. Where the respondent is an insurance broker, it may choose to place the insurance(s) required within Lot 1 with different insurers at its discretion, but full details of the risk carrier(s) will be required, for evaluation purposes.

II.2)Description
II.2.1)Title:

A programme of General Insurance and related services for Plus Dane Housing Ltd

Lot No: 1
II.2.2)Additional CPV code(s)
66513100
66513200
66515000
66515200
66515410
66516000
66516400
66517300
66518000
II.2.3)Place of performance
NUTS code: UK
Main site or place of performance:

United Kingdom

II.2.4)Description of the procurement:

A programme of general insurance and related services for Plus Dane Housing Ltd, excluding Motor Fleet risks (see Lot 2) and engineering insurance /inspection contract (see Lot 3). The programme will require insurance and related services for risks that may include but not be limited to: property damage and business interruption, employers, public, products and property owners liability, business combined /office, money, all risks, computer, contract works, group personal accident, professional indemnity, fidelity guarantee /crime, employment practices liability, cyber and terrorism.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 3 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The insurance policy contracts will be annually renewable, although Plus Dane Housing Ltd will consider entering into long term agreements with the bidder and /or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with an option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 7
Objective criteria for choosing the limited number of candidates:

This will be a 2 stage process, including a SQ (Selection Questionnaire) stage. Bidders failing to meet certain required minimum standards at selection (SQ) stage will be rejected. Bidders meeting the required standards at SQ stage will be ranked according to the highest score achieved and may be rejected in reverse order to achieve our maximum number of operators for the ITT stage. Selection criteria for the SQ stage are stated in the SQ documentation.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Plus Dane Housing Ltd will consider entering into long term agreements with the bidder and/or the bidder's proposed risk carriers for 3 years (or 3 periods of insurance), with an option to extend the award period subject to service, performance and cost.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

As per selection questionnaire.

II.2)Description
II.2.1)Title:

Insurance and related services for Motor Vehicle risks (possibly including Motor Legal Expenses and Occasional Business Use)

Lot No: 2
II.2.2)Additional CPV code(s)
66514110
66516100
66518000
II.2.3)Place of performance
NUTS code: UK
Main site or place of performance:

United Kingdom

II.2.4)Description of the procurement:

Insurance and related services for motor vehicle risks (possibly including motor legal expenses and occasional business use).

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 400 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The insurance policy contract will be annually renewable, although plus Dane Housing Ltd will consider entering into long term agreements with the bidder and /or the risk carrier proposed by the bidder, for 3 years (or 3 periods of insurance), with an option to extend the award period by up to 2 further years, subject to satisfactory service, performance and cost.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 7
Objective criteria for choosing the limited number of candidates:

This will be a 2 stage process, including a SQ (Selection Questionnaire) stage. Bidders failing to meet certain required minimum standards at selection (SQ) stage will be rejected. Bidders meeting the required standards at SQ stage will be ranked according to the highest score achieved and may be rejected in reverse order to achieve our maximum number of operators for the ITT stage. Selection criteria for the SQ stage are stated in the SQ documentation.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Plus Dane Housing Ltd will consider entering into long term agreements with the bidder and /or the bidder's proposed risk carriers for 3 years (or 3 periods of insurance), with an option to extend the award period subject to service, performance and cost.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

As per selection questionnaire.

II.2)Description
II.2.1)Title:

Engineering Insurance and an associated Inspection Contract

Lot No: 3
II.2.2)Additional CPV code(s)
71630000
71631000
71631100
71632200
66518000
66519200
II.2.3)Place of performance
NUTS code: UK
Main site or place of performance:

United Kingdom

II.2.4)Description of the procurement:

Engineering inspection contract for items of lifting plant, pressure plant, playgrounds and the like, all owned or managed by Plus Dane Housing Ltd.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 100 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The insurance and inspection contracts will be annually renewable, although Plus Dane Housing Ltd will consider entering into long term agreements with the bidder and /or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with an option to extend the award period by up to 2 further years, subject to satisfactory service, performance and cost.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 7
Objective criteria for choosing the limited number of candidates:

This will be a 2 stage process, including a SQ (Selection Questionnaire) stage. Bidders failing to meet certain required minimum standards at selection (SQ) stage will be rejected. Bidders meeting the required standards at SQ stage will be ranked according to the highest score achieved and may be rejected in reverse order to achieve our maximum number of operators for the ITT stage. Selection criteria for the SQ stage are stated in the SQ documentation.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Plus Dane Housing Ltd will consider entering into long term agreements with the bidder and /or the bidder's proposed risk carrier for 3 years (or 3 periods of insurance), with an option to extend for a further period of up to 2 years subject to service, performance and cost.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

As per selection questionnaire.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Potential suppliers will be required to provide an overview of services provided to property owners, public sector organisations, social landlords or other relevant organisations over the past 5 years, plus details of 3 clients currently receiving similar services. Potential suppliers will be asked to evidence permission by the FCA, PRA or other appropriate regulatory authority indicating the types of insurance /service the bidder is authorised to arrange or provide.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

For Insurance services, insurers authorised under the financial services and markets Act 2000, Insurance Companies Act 1982 (and any other statutory modifications thereof) and regulated by the prudential regulation authority, UK Financial Conduct Authority, or equivalent in another member state of the European Economic Area. Insurance brokers registered with and regulated by the Financial Conduct Authority.

III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)Information about negotiation
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 27/07/2018
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 03/08/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 30/11/2018
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Between 3 or 5 years from the date of this notice.

VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Liverpool:-Insurance-services./7KF3KQ79E8

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/7KF3KQ79E8

GO Reference: GO-2018627-PRO-12687160

VI.4)Procedures for review
VI.4.1)Review body
The High Court of England and Wales
London
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The contracting authority will enter into this contract following a 10 calendar days standstill period starting on the day after the notification of the result. The public contracts Regulations 2015 provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by the regulations according to the remedy sought.

VI.4.4)Service from which information about the review procedure may be obtained
The Cabinet Office
London
United Kingdom
VI.5)Date of dispatch of this notice:
27/06/2018