Fm Services Contract

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Camden and Islington NHS Foundation Trust
4 St Pancras Way
London
NW1 0PE
United Kingdom
E-mail: phil.wisson@candi.nhs.uk
NUTS code: UKI31

Internet address(es):

Main address: www.candi.nhs.uk

Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA5567

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.wtpartnership.com
Additional information can be obtained from another address:
WT Partnership
AMP House, Dingwall Road
Croydon
CR0 2LX
United Kingdom
Contact person: Andrew Heath
E-mail: andrew.heath@wtpartnership.com
NUTS code: UKI62

Internet address(es):

Main address: www.wtpartnership.com

Tenders or requests to participate must be submitted electronically via: www.wtpartnership.com
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Health

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

FM Services Contract

II.1.2)Main CPV code
79993000
II.1.3)Type of contract
Services
II.1.4)Short description:

This Contract is being issued by Camden and Islington NHS Foundation Trust (C&I) in compliance with Public Contracts Regulations 2015.

C&I will operate a procurement process following the Open procedure.

The Contract will be awarded to the successful supplier on a fixed term basis of 5 years with the option to extend for two 12 month periods, subject to provisions for earlier termination as set out in the Draft contract.

The Contract is for the delivery of Hard services to mechanical, electrical and security services and building fabric and the provision of Soft services including catering, cleaning, security, portering, transport, waste management, linen and laundry, pest control and utility management.

Lots are to be priced separately and summarised on the Tender pricing summary with the most advantageous submission for a single contract incorporating all Lots being sought.

II.1.5)Estimated total value
Value excluding VAT: 46 970 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

In order to ensure that full Lot coverage will be achieved tenders will only be accepted that incorporate all Lots..

II.2)Description
II.2.1)Title:

Hard FM

Lot No: 1
II.2.2)Additional CPV code(s)
50700000
50710000
50610000
II.2.3)Place of performance
NUTS code: UKI31
NUTS code: UKI43
Main site or place of performance:

As set out in Tender documents.

II.2.4)Description of the procurement:

Planned and reactive maintenance to mechanical and electrical services and to internal and external building fabric.

Services include but are not limited to:

— hot and cold water,

— above ground drainage,

— heating and chilled water systems,

— ventilation and air conditioning,

— LV distribution,

— lighting and emergency lighting,

— Data networks,

— CCTV systems,

— access control,

— intruder detection and alarm,

— fire detection and alarm,

— generators,

— BMS and UPS.

All internal and external building fabric to be maintained and kept in good functional and decorative order.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 13 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

2 12-month extensions at the option of C&I.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Cleaning

Lot No: 3
II.2.2)Additional CPV code(s)
90910000
90911300
II.2.3)Place of performance
NUTS code: UKI31
NUTS code: UKI43
Main site or place of performance:

As set out in Tender documents.

II.2.4)Description of the procurement:

Routine and reactive cleaning services.

Window cleaning.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 16 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

2 12-month extensions at the option of C&I.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Waste Management

Lot No: 5
II.2.2)Additional CPV code(s)
90524100
90524200
90524400
90500000
90513000
II.2.3)Place of performance
NUTS code: UKI31
NUTS code: UKI43
Main site or place of performance:

As set out in Tender documents.

II.2.4)Description of the procurement:

Collection and removal of all waste including; domestic, food, recyclable and clinical service is to include provision of bags, sanitary bins etc.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 200 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

2 12-month extensions at the option of C&I.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Portering

Lot No: 6
II.2.2)Additional CPV code(s)
98341120
64122000
II.2.3)Place of performance
NUTS code: UKI31
NUTS code: UKI43
Main site or place of performance:

As set out in tender documents

II.2.4)Description of the procurement:

Scope to include delivery of patient food to wards, movement of pathology items between premises, delivery of emergency linen, collection of waste to central points, movement of goods within facilities, postal and postroom services.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 900 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

2 12-month extensions at the option of C&I.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Grounds and Gardens

Lot No: 8
II.2.2)Additional CPV code(s)
77310000
77314000
II.2.3)Place of performance
NUTS code: UKI31
NUTS code: UKI43
Main site or place of performance:

As set out in tender documents.

II.2.4)Description of the procurement:

Grounds maintenance service to provide a safe and tidy environment and to enhance brand image.

To include planned and reactive services for horticulture (including trees, shrubs, hedges, lawns, and flower beds) and maintenance of external structures.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 510 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

2 12-month extensions at the option of C&I.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Laundry and Linen

Lot No: 9
II.2.2)Additional CPV code(s)
39518000
98311200
98310000
II.2.3)Place of performance
NUTS code: UKI31
NUTS code: UKI43
Main site or place of performance:

As set out in tender documents.

II.2.4)Description of the procurement:

Provision of clean and replacement linen including collection and delivery of hospital linen to include bed linen, nightwear and curtains.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 990 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

2 12-month extensions at the option of C&I.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Utilities

Lot No: 10
II.2.2)Additional CPV code(s)
71314200
II.2.3)Place of performance
NUTS code: UKI31
NUTS code: UKI43
Main site or place of performance:

As set out in tender documents

II.2.4)Description of the procurement:

To provide utility management service including up to date reports of usage, budgeting, a proactive approach to energy saving, providing information for cross charging, assistance with procurement and billing.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 185 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

2 12-month extensions at the option of C&I.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Catering

Lot No: 2
II.2.2)Additional CPV code(s)
50883000
55500000
15894220
90910000
II.2.3)Place of performance
NUTS code: UKI31
NUTS code: UKI43
Main site or place of performance:

As set out in tender documents.

II.2.4)Description of the procurement:

To provide meals for hospital patients and residents.

To provide retail food and beverages to staff and visitors.

To provide hospitality and function catering.

To carry out maintenance of catering equipment.

To carry out cleaning of kitchen, servery and restaurant areas.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 8 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

2 12-month extensions at the option of C&I.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Security

Lot No: 4
II.2.2)Additional CPV code(s)
79710000
II.2.3)Place of performance
NUTS code: UKI31
NUTS code: UKI43
Main site or place of performance:

As set out in tender documents.

II.2.4)Description of the procurement:

To provide a full range of security services including:

— guarding,

— patrols,

— monitoring of CCTV,

— alarms and access control,

— management of key holders and pinpoint alarms,

— issue of access fobs and passes,

— car park management.

24/7 attendance required at St Pancras hospital and Highgate mental health hospital.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 3 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

2 12-month extensions at the option of C&I.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Pest Control

Lot No: 7
II.2.2)Additional CPV code(s)
90922000
II.2.3)Place of performance
NUTS code: UKI31
NUTS code: UKI43
Main site or place of performance:

As set out in tender documents.

II.2.4)Description of the procurement:

Provision of a comprehensive post control and management service including routine control and emergency call outs.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 185 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

2 12-month extensions at the option of C&I.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

As set out in tender documents

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 093-211215
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 31/08/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 31/08/2018
Local time: 12:00
Place:

WT Partnership, AMP House, Dingwall Road, Croydon CR0 2LX

Information about authorised persons and opening procedure:

WT Partnership on behalf of Camden and Islington NHS Foundation Trust.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

The previous notice referred to in section IV 2.1 is a process that has now been cancelled and is replaced by this notice.

The Trust currently has a property portfolio of around 57 000 square metres, located across some 30 sites in the London Boroughs of Camden and Islington. The Trust’s property portfolio is predominantly freehold, representing 50 % of the sites and 80 % of the accommodation. St Pancras Hospital represents 43 % of the Trust’s entire portfolio.

In its Estates strategy, the Trust has adopted the following long term objectives:

a) To commence the redevelopment of St Pancras Hospital as the centre piece of the Trust’s operations and service provision. This represents a fundamental once in a corporate lifetime opportunity for the Trust to best achieve its strategic objectives;

b) Continued consolidation of the Community estate in order to provide local services more efficiently from a smaller number of more efficient buildings; and

c) To align estates requirements to the Trust’s Clinical Strategy.

Additional information can be found here:

https://www.candi.nhs.uk/about-us/plans-redevelop-our-facilities/three-redevelopment-options

The Trust’s plans in this respect are currently out Outline business case stage and awaiting approval. Subsequently, a Full business case will need to be prepared and approved and of course subject to planning and other appropriate consents.

These proposals are likely to have an effect on the amount of accommodation and or range of services required under the FM contract as the redevelopment of St Pancras Hospital and broader implementation of estates strategy takes place. This is likely to occur, or at least commence within the time frame of this Contract. To the extent that it does, then the scope of the contract and/or the nature and/or extent of the estate to which the Contract relates may be subject to modification. In such circumstances, the expected value of the contract may also change in order to reflect or to take into account any such matters. Because the Trust’s plans are still in development and subject to approvals there remains uncertainty over the timing of these events. At the current time, it is anticipated that staged vacation of St Pancras Hospital could commence in Q2 2022. This remains subject to on-going consultation with regulators, successful appointment of a development partner and prior enabling works and accommodation changes to facilitate decant and relocation of services.

Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=212320

(MT Ref:212320)

VI.4)Procedures for review
VI.4.1)Review body
WT Partnership
AMP House, Dingwall Road
Croydon
CR0 2LX
United Kingdom
Telephone: +44 2086860431

Internet address: www.wtpartnership.com

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

C&I will incorporate a minimum 10 calendar-day standstill period at the point information on the Award of contract is communicated in accordance with Regulation 87 of the Public Contracts Regulations 2015. Any Tenderer wishing to appeal the decision to award the contract, or after the Award of contract, shall have the rights set out in Part 3 of the Public Contracts Regulations 2015.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
27/06/2018