Section I: Contracting authority
Main address: www.hertfordshire.gov.uk
Address of the buyer profile: www.supplyhertfordshire.uk
Section II: Object
HCC — 06/18 — The Provision of Agency Workers
Hertfordshire County Council (the “Council”) is currently out to procurement for the provision of Agency Staff. Further information in regards to this opportunity can be found in II.2.4) Description of the procurement field (OJEU Contract Notice refers). Organisations wishing to take part in this project are invited to “express interest” which will give access to the full procurement documents in the e-tendering system. Please see VI.3) Additional information for further information. Any questions relating to this procurement must be made via the correspondence area in the e-Tendering system, in accordance with the procurement documents and can be addressed to the main contact as shown in the details above.
The Council currently has a contract with The Guidant Group to provide a Managed Service for the supply of Agency and Interim staff to the Council. The current contract covers the provision of all Agency Workers supplied to Council Departments (excluding Schools) and all disciplines including administration and social care. The service delivery is underpinned by the provision of a work management system (on line booking, time sheeting entry, authorisation and expenses). This contract expires in March 2019 and therefore the Council is looking to procure a managed service provider from the 1.4.2019. Please Note that alongside the HCC Service Contract the Council is also putting in place a Framework Agreement to be used by those participating bodies listed within this OJEU Notice. However the Council reserves the right to allow any future trading arms of the Council to also utilise the Framework Agreement. Please also note the value in II.2.6 is made up as follows; HCC Service Contract. The estimated total value of the HCC Service Contract is 67 200 000 GBP and is for the core Contract period inclusive of the approximate value for extensions. For the avoidance of doubt, the estimated annual Contract value will be approximately 8 400 000 GBP. The Contract will be awarded for a core period of four (4) years, with the option to extend the Contract up to four (4) further years, year on year. Please note that the Contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.
Participating Bodies Framework Agreement:
The estimated total value of the Framework Agreement is 104 000 000 GBP and is for the core period inclusive of the approximate value for extensions. For the avoidance of doubt, the estimated annual value of the Framework Agreement will be approximately 13 000 000 GBP. The Framework Agreement will be awarded for a core period of four (4) years. However call-offs under the framework. Please note that the requirements of the Framework Agreement will be scan be for a period up to the expiry of the HCC service Contract and therefore the estimated value has been based on this subject to available financial resources, supplier performance and flexibility to meet changing demands. In addition, there will be no form of exclusivity or volume that is guaranteed under the resultant Framework Agreement and the Council and other participating bodies will be entitled to enter into other Contracts and arrangements with other suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those specified under the established Framework Agreement. The Participating Bodies able to use the Framework Agreement are: Three Rivers District Council, Watford Borough Council, Welwyn Hatfield Borough Council, Broxbourne Borough Council, East Herts District Council, Stevenage Borough Council, North Hertfordshire District Council, St Albans City and District Council, Dacorum Brough Council, Hertfordshire Local Enterprise, Hertfordshire Catering Limited, Herts for Living, Herts at Home and any other future trading arm of the Council.
Option to the extend the HCC Service Contract for up to four (4) years, year on year.
Section III: Legal, economic, financial and technical information
Please refer to the tender documentation
Section IV: Procedure
Section VI: Complementary information
Please Note the TUPE Staffing Information for this procurement has been provided along with other documentation for this procurement. TUPE related information must be treated as protected data in accordance with the requirements of the Data Protection Act 1998 and must be kept confidential. Therefore by accessing this Tender via Supply Hertfordshire and then the View Details button and accessing the documentation for this procurement, Tenderers agree to undertake to treat the information as confidential and commercially. This procurement is an Open (one stage process). Suppliers wishing to take part in this project are invited to “express interest” which will give access to the full procurement documents in the e-tendering system. To be considered as a Bidder you must complete and submit a Bid by the deadline of 12:00 noon on 20.7.2018. Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents and can be addressed to the main contact as shown in the details above. Please allow sufficient time to make your return as late returns will not be permitted by the system. Please note Hertfordshire County Council has worked closely with its districts and partners to create a joint procurement portal called supply Hertfordshire. This portal provides an e-Tendering system which is run by In-Tend. To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the on-screen guidance. In accordance with Regulation 53 of The Public Contracts Regulations 2015, the Council's procurement documents are available within the e-Tendering system. If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: firstname.lastname@example.org or Telephone: +44 1144070065 for any website / technical questions, Monday to Friday, 8:30-17:30. The Council reserves the right at any time to cease the procurement process and not award a Contract / Framework Agreement or to award only part of the opportunity described in this Notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result. The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council's obligations under the law including the Freedom of Information Act 2000. If the organisation considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request. The Council reserves the right to carry out additional financial checks on all organisations bidding for this opportunity at any time during the procurement process. This is to ensure that they continue to meet the Council's requirements and remain financially viable to fulfil the requirements under the Contract / Framework Agreement.
The Contracting Authority will incorporate a minimum 10 calendar days (when using electronic means) standstill period at the point information on the award of the Contract / Framework Agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a Contract / Framework Agreement before a contract is executed / signed (as appropriate). The Public Contracts Regulations 2015 (“Regulations”) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a Contract / Framework Agreement has not been entered into the court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the Contract / Framework Agreement has been entered into the court has the options to award damages and/or to shorten or order the Contract / Framework Agreement ineffective.