0598 Flooding Property Level Protection / Resilience

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Essex County Council
County Hall, Market Road
United Kingdom
Contact person: Philip Armstrong
E-mail: philip.armstrong@essex.gov.uk
NUTS code: UKH3

Internet address(es):

Main address: www.essex.gov.uk

Address of the buyer profile: www.delta-esourcing.com

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Chelmsford:-Project-management-consultancy-services./2YHK3J5P3F
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.delta-esourcing.com/tenders/UK-UK-Chelmsford:-Project-management-consultancy-services./2YHK3J5P3F
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

0598 Flooding Property Level Protection / Resilience

Reference number: 0598
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

The Authority is seeking to appoint a suitably qualified and experienced provider who can manage and deliver the Property Level Resilience grant scheme to the residents of Essex for the financial year 2018/19, with the option of extending for an additional 2 x 1 year extensions (2019/20 and 2020/21).

II.1.5)Estimated total value
Value excluding VAT: 1 500 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKH3
Main site or place of performance:


II.2.4)Description of the procurement:

The Authority is seeking a provider who can manage and deliver the Property Level Resilience (PLR) grant scheme to the residents of Essex for the financial year 2018/19; with the possibility of extending the project into 2019/20 and 2020/21. This will entail the administration and delivery of a minimum of forty (40) completed property level resilience installations to eligible Essex residential properties during the 2018/19 financial year.

Bidders must have capacity to promote, administer and project manage the PLR grant scheme. They must also be able to raise awareness through various media sources, to previously flooded Essex residents on the opportunities available to them for a PLR grant and to process and screen for eligibility, a minimum of sixty (60), PLR applications during the 2018/19 financial year.

Technical and administrative support must be provided by the successful bidder to all successful grant applicants in the course of having their residential survey conducted and in making their PLR product choices.

Bidders must be able to provide the full range of services required by this opportunity. In addition to all other activities already mentioned this includes, the management and distribution of all grant funds (payments to the successful bidder would be made by ECC as and when invoices are submitted for either services provided and/or for the payment to surveyors and/or PLR installers), the appointment of any subcontractors where necessary and the processing of all payments to PLR product providers subsequently chosen by the successful grant applicants.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 31
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 18/07/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 18/07/2018
Local time: 12:01

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

For this tender Essex County Council will be using the BiP Delta eSourcing portal https://www.deltaesourcing.com

Throughout the procurement process, and all communications with Essex County Council relating to this procurement exercise must be via the portal message system. To access and respond to this opportunity, please go to: https://www.delta-esourcing.com/tenders/UK-UK-Chelmsford:-Project-management-consultancy-services./2YHK3J5P3F

Alternatively potential bidders can use http://www.delta-esourcing.com and input access code 2YHK3J5P3F to gain access to the tender documentation.

Please note that potential bidders will need to register on the delta eSourcing system to view the procurement documentation for this tender, registration is free of charge. If you experience any technical difficulties from accessing the above URL, then please contact the Delta eSourcing Helpdesk or call 0845 270 7050 or email helpdesk@delta-esourcing.com

The tender documents are available on:

a) the eSourcing Portal “BiP Delta”, via the links detailed above;

b) the Government Contracts Finder website:


c) ECC's opportunities listing: http://www.essex.gov.uk/Business-Partners/Supplying-Council/Pages/default.aspx

It is recommended that any bidder not already registered on the BiP Delta eSourcing, register at the earliest opportunity. Essex County Council reserves the right to cancel the procurement exercise and/or not to award all or part of a contract. Essex County Council will not be responsible for any costs incurred by bidders in relation to this procurement exercise. The procurement is subject at all times to the terms and conditions set out in the procurement documents.

For more information about this opportunity, please visit the Delta eSourcing portal at:


To respond to this opportunity, please click here:


GO Reference: GO-2018618-PRO-12637445

VI.4)Procedures for review
VI.4.1)Review body
High Court
Royal Courts of Justice, The Strand
United Kingdom
Telephone: +44 2079476000
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: