Framework Agreement For Unescorted Passenger Journeys

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
United Kingdom
Contact person: Darren Moir
Telephone: +44 1315293079
E-mail: darren.moir@edinburgh.gov.uk
NUTS code: UKM75

Internet address(es):

Main address: http://www.edinburgh.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Framework Agreement for Unescorted Passenger Journeys

Reference number: CT2478
II.1.2)Main CPV code
60120000
II.1.3)Type of contract
Services
II.1.4)Short description:

Framework Agreement for transport by taxi or private hire car of unescorted passengers on ad hoc journeys mainly within the City of Edinburgh Council local authority area.

II.1.5)Estimated total value
Value excluding VAT: 6 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
60120000
II.2.3)Place of performance
NUTS code: UKM75
Main site or place of performance:

The City of Edinburgh Council local authority area.

II.2.4)Description of the procurement:

Procurement of a Framework Agreement for transport of unescorted passengers by taxi or private hire car on ad hoc journeys primarily within the City of Edinburgh local authority area.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
II.2.6)Estimated value
Value excluding VAT: 6 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

It is intended to award the Framework Agreement for 3 years, with an option to extend for up to a further 12 months, undertaken at the sole discretion of the City of Edinburgh Council.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

This Framework Agreement will also be available for use by the Scottish Ministers (including Agencies), Scottish Non-Departmental Public Bodies, offices in the Scottish Administration which are not ministerial offices, cross-border public authorities within the meaning of Section 88(5) of the Scotland Act 1998, the Scotland Office, the Scottish Parliamentary Corporate Body, the Scottish Fire and Rescue Service, the Scottish Police Authority, Student Loans Company Limited, the Forestry Commission, the Commissioner of Northern Lighthouse operating as the Northern Lighthouse Board, Equality and Human Rights Commission, Business Stream Ltd, any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by one or more of the foregoing, bodies financed wholly or mainly by 1 or more of the foregoing, bodies subject to management supervision by 1 or more of the foregoing and bodies more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, being appointed by 1 or more of the foregoing. Information about Scottish Public Bodies is available at: http://www.scotland.gov.uk/Topics/Government/public-bodies/about

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

In the event that Scottish Ministers make use of this Framework Agreement, bookings and payments will be administered separately and Scottish Ministers will be responsible for related contract management arrangements.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Non-Applicable.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Insurance:

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

— Employer’s (Compulsory) Liability Insurance = 5 000 000 GBP,

— Public Liability Insurance = 10 000 000 GBP,

— Professional Indemnity Insurance = 5 000 000 GBP.

Motor vehicle insurance with third party property cover with a limit of indemnity of not less than 5 000 000 GBP in relation to any one claim or series of claims.

Financial probity:

Bidders will be required to state their “general” yearly turnover for the last 2 years.

Bidders will be required to state the value(s) for the following financial ratio(s): the current ratio will be used; it is a liquidity ratio that measures a company’s ability to pay obligations. The formula for calculating a company’s current ratio is consistently applied as current assets divided by current liabilities.

Current ratio Current Year: [value].

Current ratio Prior Year: [value].

The Council will undertake a Financial Probity Assessment of the economic and financial standing of the preferred bidder and will only award the Contract if satisfied.

Minimum level(s) of standards possibly required:

Bidders will be expected to have a minimum “general” annual turnover of 2 666 667 GBP for each of the last 2 financial years. If the bidders’ minimum annual turnover is less than the expected value, supporting evidence may be required to support the tender.

The acceptable range for each financial ratio is: a current ratio of at least 1.20 will be expected. If the bidders’ current ratio is less than the expected value, supporting evidence may be required to support the tender.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Bidders will be required to provide 2 examples that demonstrate that they have the relevant experience to deliver the services as described in Part II.2.4 of the OJEU Contract Notice.

Bidders will be required to confirm that they will employ environmental management measures that meet the following requirements: the Contractor(s) shall make every effort to minimise the impact of the delivery of these services on the environment. The Contractor(s) shall use their best endeavours to achieve the efficient use of energy and, where possible, to maximise the use of biodegradable or recycled products. The Contractor(s) shall have their own environmental policy to demonstrate this.

Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

Bidders must have a regularly reviewed and documented policy for Health and Safety (H and S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H and S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company’s responsibilities of health and safety management and compliance with legislation.

Note: Organisations with fewer than 5 employees are not required by law to have a documented policy statement.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Suitably qualified and licensed drivers with licensed hire cars in compliance with the Civic Government (Scotland) Act 1982.

III.2.2)Contract performance conditions:

Non-applicable.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 31/07/2018
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 31/07/2018
Local time: 15:00
Place:

Edinburgh.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

June 2021.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Exclusion:

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Health and Safety:

The bidder must have a regularly reviewed and documented policy for Health and Safety (H and S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H and S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company’s responsibilities of health and safety management and compliance with legislation.

Note: Organisations with fewer than 5 employees are not required by law to have a documented policy statement.

Appeals procedure:

A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or email to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may:

1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose;

2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 10843

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include a subcontract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

— it is intended to establish a ranked Framework Agreement with up to 3 service providers.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

— tenderers will be required to propose community benefits directly related to the award of the Framework Agreement. The equivalent monetary value of the community benefits must be estimated by the tenderer and the tenderer must explain how the delivery of the community benefits will be monitored and reported to the Council.

(SC Ref:543311).

VI.4)Procedures for review
VI.4.1)Review body
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
United Kingdom
Telephone: +44 1314693922

Internet address: http://www.edinburgh.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
04/06/2018