National Salt Saturator And Associated Equipment Assets Contract North And South

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Highways England
The CUBE, 199 Wharfside Street
Birmingham
B1 1RN
United Kingdom
Contact person: Andrew Pritchard
Telephone: +44 3004703308
E-mail: andrew.pritchard@highwaysengland.co.uk
NUTS code: UK

Internet address(es):

Main address: https://www.gov.uk/government/organisations/highways-england

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://highways.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://highways.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
National or federal agency/office
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

National Salt Saturator and Associated Equipment Assets Contract North and South

II.1.2)Main CPV code
44113910
II.1.3)Type of contract
Supplies
II.1.4)Short description:

Highways England is looking to procure two suitable suppliers to manufacture and supply new salt saturators to replace existing units at a number of depot locations nationally. 2 contracts are on offer that will provide the client with the option to purchase new units when existing units are life-expired to ensure that the operational requirements of delivering our winter service on the Strategic Road Network (SRN) is not compromised.

The chosen supplier(s) will be required to provide technical advice to the client, including the supply, delivery, installation and commissioning of new units as necessary (and to specification) to various depot sites located across England. In addition to the manufacture and supply of new units, each of the successful supplier(s) will be required to train operatives in how to operate and maintain the units.

On offer are 2 contracts, 1 covering North and the other covering Southern England. Full details are provided within the tender documents.

II.1.5)Estimated total value
Value excluding VAT: 8 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Highways England Company Limited intends to appoint a maximum of 1 supplier per contract on offer as defined within both this notice and supporting tender documentation; unless following completion of this tender exercise there is only one viable economically compliant bid remaining, and that operator can demonstrate that they have both the capacity and capability to be awarded both contracts.

II.2)Description
II.2.1)Title:

Contract 1 (North)

Lot No: Contract 1 (North)
II.2.2)Additional CPV code(s)
14400000
14410000
14420000
14430000
14450000
15872400
34927100
37411000
44113910
II.2.3)Place of performance
NUTS code: UKC
NUTS code: UKD
NUTS code: UKE
NUTS code: UKF
NUTS code: UKG
Main site or place of performance:

North West (Area 13), North East (Area 14), Greater Manchester & Liverpool (Area 10), North Yorkshire and Humberside (Area 12), West Midlands (Area 9) and East Midlands (Area 7).

II.2.4)Description of the procurement:

The contract on offer for the North comprises of 60 Highways England depots situated across various locations, but in close proximity to the strategic road network. Each depot location is unique in both size and overall operational requirements, but collectively depot sites are combined regionally to be able to respond to emergency incidents and deliver business critical winter services.

Located at each depot will be a variety of operatives (including traffic officers), vehicles, machinery and more specifically winter service equipment (that includes) salt saturators, brine storage tanks and rain-water harvesters. Not all sites will have a combination of all 3 units, but this could change should the operational requirements of a depot be reviewed; all assets identified by the client for potential replacement are approaching 10 years old and are subject to an internal assessment. Therefore until conclusion of these reports there is no guarantee that all assets will require replacement. Numbers provided within the tender documents are supplied for guidance only and suppliers should not infer that Highways England will order units up to the figures quoted.

For any unit identified for replacement (or if an addition to existing infrastructure has been identified) then the chosen supplier will be required to provide the client with technical advice (including detailed plans of any supporting civils) which should include advice of what mains AC supply, water connection, drainage requirements are needed etc.) Subject to approval by the client, the chosen supplier will therefore be required to provide the equipment as per the clients requirement, that includes the supply (manufacture), delivery, installation and commissioning of new units as requested (to the desired specification) to each depot site as identified by the client. New units will need to be provided with a 3 year warranty that includes an annual commissioning and a decommissioning regime.

Services may therefore involve a pre-site meeting with the client to establish overall need and what infrastructure is required to provide appropriate Winter Service provision.

On offer is a contract for an initial 3 years that the client intends to reward the supplier based on performance for potentially a further 4 years (in 2 year increments); so potentially 7 years in total.

For any inquiries, please refer these to the designated Procurement Officer.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Health and Safety Assessment / Weighting: Pass/Fail
Quality criterion - Name: Quality / Weighting: 60 %
Quality criterion - Name: Price / Weighting: 40 %
Price - Weighting: 40 %
II.2.6)Estimated value
Value excluding VAT: 4 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

This contract duration is for 3 years (36 months): extendable for a further 48 months (in increments of 24 months) subject to supplier performance that will be monitored over the life-span of this contract (so potentially 7 years in total).

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Contract 2 (South)

Lot No: Contract 2 (South)
II.2.2)Additional CPV code(s)
14400000
14410000
14420000
14430000
14450000
15872400
34927100
37411000
44113910
II.2.3)Place of performance
NUTS code: UKH
NUTS code: UKI
NUTS code: UKJ
NUTS code: UKK
Main site or place of performance:

Cornwall and Devon (Area 1).

Somerset, Wilts and Glos (Area 2).

Hamps, Surrey, Berks, Oxford (Area 3).

Kent, Surrey, W and E Sussex (Area 4).

Essex, Norfolk and Suffolk (Area 6).

Cambridge and Herts (Area 8).

II.2.4)Description of the procurement:

The contract on offer for the South comprises of 51 Highways England depots situated across various locations, but in close proximity to the strategic road network. Each depot location is unique in both size and overall operational requirements, but collectively depot sites are combined regionally to be able to respond to emergency incidents and deliver business critical winter services.

Located at each depot will be a variety of operatives (including traffic officers), vehicles, machinery and more specifically winter service equipment (that includes) salt saturators, brine storage tanks and rain-water harvesters. Not all sites will have a combination of all 3 units, but this could change should the operational requirements of a depot be reviewed; all assets identified by the client for potential replacement are approaching 10 years old and are subject to an internal assessment. Therefore until conclusion of these reports there is no guarantee that all assets will require replacement. Numbers provided within the tender documents are supplied for guidance only and suppliers should not infer that Highways England will order units up to the figures quoted.

For any unit identified for replacement (or if an addition to existing infrastructure has been identified) then the chosen supplier will be required to provide the client with technical advice (including detailed plans of any supporting civils) which should include advice of what mains AC supply, water connection, drainage requirements are needed etc.) Subject to approval by the client, the chosen supplier will therefore be required to provide the equipment as per the clients requirement, that includes the supply (manufacture), delivery, installation and commissioning of new units as requested (to the desired specification) to each depot site as identified by the client. New units will need to be provided with a 3 year warranty that includes an annual commissioning and a decommissioning regime.

Services may therefore involve a pre-site meeting with the client to establish overall need and what infrastructure is required to provide appropriate Winter Service provision.

On offer is a contract for an initial 3 years that the client intends to reward the supplier based on performance for potentially a further 4 years (in 2 year increments); so potentially 7 years in total.

For any inquiries, please refer these to the designated Procurement Officer.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Health and Safety Assessment / Weighting: Pass/Fail
Quality criterion - Name: Quality / Weighting: 60 %
Quality criterion - Name: Price / Weighting: 40 %
Price - Weighting: 40 %
II.2.6)Estimated value
Value excluding VAT: 4 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

This contract duration is for 3 years (36 months): extendable for a potential further 48 months (in 24 month increments) subject to supplier performance that will be monitored over the life-span of this contract (so potentially 7 years in total).

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

Successful suppliers will be required to enter into a mutually collaborative performance measurement regime. Full details of this will be provided to the successful suppliers during the mobilisation phase.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 090-201762
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 10/07/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 04/06/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Suppliers Instructions How to Express Interest in this Tender:

1) register your company on the e-Sourcing portal BRAVO (this is only required once):

a) browse to the e-Sourcing Portal: https://highways.bravosolution.co.uk and click the link to register;

b) accept the terms and conditions and click “continue”;

c) enter your correct business and user details:

— note the username you chose and click “Save” when complete,

— you will shortly receive an email with your unique password (please keep this secure);

2) to express an Interest in the tender — Login to the portal with your username / password:

a) click the “PQQs / ITTs Open to All Suppliers” link (these are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier);

b) click on the relevant PQQ / ITT to access the content;

c) click the “Express Interest” button at the top of the page:

— this will move the PQQ / ITT into your “My PQQs / My ITTs” page (this is a secure area reserved for your projects only),

— you can now access any attachments by clicking “Buyer Attachments” in the “PQQ / ITT Details” box;

3) responding to the tender;

a) click “My Response” under “PQQ / ITT Details”, you can choose to “Create Response” or to “Decline to Respond” (please give a reason if declining):

— you can now use the “Messages” function to communicate with the buyer and seek any clarification,

— note the deadline for completion, then follow the onscreen instructions to complete the PQQ / ITT,

— there may be a mixture of online and offline actions for you to perform (there is detailed online help available);

b) you must then submit your reply using the “Submit Response” button at the top of the page. If you require any further assistance please consult the online help, or contact the e-Tendering help desk.

Highways England intends to hold a webinar on 11.6.2018 between 13:00 — 14:00 — interested suppliers whom wish to participate are required to register their contact details (full name, email addresses and telephone number) with the Procurement Officer via BRAVO. Registration details are to be received by Friday 8th June, by 16:00.

VI.4)Procedures for review
VI.4.1)Review body
Highways England
The Cube, 199 Wharfside Street
Birmingham
B1 1RN
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
04/06/2018