Provision Of Insurance Services For The Dover Harbour Board

Contract notice – utilities

Services

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses
Dover Harbour Board
Harbour House
Dover
CT17 9BU
United Kingdom
Contact person: Joe Hassan
Telephone: +44 2072344734
E-mail: Joe_Hassan1@ajg.com
NUTS code: UKJ44

Internet address(es):

Main address: http://www.doverport.co.uk

I.2)Information about joint procurement
I.3)Communication
Access to the procurement documents is restricted. Further information can be obtained at: http://www.doverport.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.6)Main activity
Port-related activities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of Insurance Services for the Dover Harbour Board

II.1.2)Main CPV code
66510000
II.1.3)Type of contract
Services
II.1.4)Short description:

Provision and placement of insurance related services only for the Dover Harbour Board.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Directors and Officers

Lot No: 1
II.2.2)Additional CPV code(s)
66516000
66516500
II.2.3)Place of performance
NUTS code: UKJ44
II.2.4)Description of the procurement:

The Dover Harbour Board aims to secure maximum value from its insurance programme as well as the best service and policy terms available in the market. Therefore, Dover Harbour Board are tendering their insurances.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 30/06/2018
End: 29/06/2021
This contract is subject to renewal: yes
Description of renewals:

Renewal annually until 29.6.2021 with the option to extend the contract for a further 2 years.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Contract is for 3 years with the option to extend for a further 2 years.

Tenders or requests to participate must be submitted to the above mentioned address. The procurement documents are available by sending an e-mail to Joe_Hassan1@ajg.com All documents will be e-mailed by return to the applicant. Additional information can be obtained from the above mentioned address also.

II.2)Description
II.2.1)Title:

Employers Liability

Lot No: 2
II.2.2)Additional CPV code(s)
66516000
II.2.3)Place of performance
NUTS code: UKJ44
II.2.4)Description of the procurement:

The Dover Harbour Board aims to secure maximum value from its insurance programme as well as the best service and policy terms available in the market. Therefore, Dover Harbour Board are tendering their insurances.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 30/06/2018
End: 29/06/2021
This contract is subject to renewal: yes
Description of renewals:

Renewal annually until 29.6.2021 with the option to extend the contract for a further 2 years.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Contract is for 3 years with the option to extend for a further 2 years.

Tenders or requests to participate must be submitted to the above mentioned address. The procurement documents are available by sending an e-mail to Joe_Hassan1@ajg.com All documents will be e-mailed by return to the applicant. Additional information can be obtained from the above mentioned address also.

II.2)Description
II.2.1)Title:

Excess Employers Liability

Lot No: 3
II.2.2)Additional CPV code(s)
66516000
II.2.3)Place of performance
NUTS code: UKJ44
II.2.4)Description of the procurement:

The Dover Harbour Board aims to secure maximum value from its insurance programme as well as the best service and policy terms available in the market. Therefore, Dover Harbour Board are tendering their insurances.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 30/06/2018
End: 29/06/2021
This contract is subject to renewal: yes
Description of renewals:

Renewal annually until 29.6.2021 with the option to extend the contract for a further 2 years.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Contract is for 3 years with the option to extend for a further 2 years.

Tenders or requests to participate must be submitted to the above mentioned address. The procurement documents are available by sending an e-mail to Joe_Hassan1@ajg.com All documents will be e-mailed by return to the applicant. Additional information can be obtained from the above mentioned address also.

II.2)Description
II.2.1)Title:

Motor Vehicles

Lot No: 4
II.2.2)Additional CPV code(s)
66514110
II.2.3)Place of performance
NUTS code: UKJ44
II.2.4)Description of the procurement:

The Dover Harbour Board aims to secure maximum value from its insurance programme as well as the best service and policy terms available in the market. Therefore, Dover Harbour Board are tendering their insurances.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 30/06/2018
End: 29/06/2021
This contract is subject to renewal: yes
Description of renewals:

Renewal annually until 29.6.2021 with the option to extend the contract for a further 2 years.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Contract is for 3 years with the option to extend for a further 2 years.

Tenders or requests to participate must be submitted to the above mentioned address. The procurement documents are available by sending an e-mail to Joe_Hassan1@ajg.com All documents will be e-mailed by return to the applicant. Additional information can be obtained from the above mentioned address also.

II.2)Description
II.2.1)Title:

Personal Accident

Lot No: 5
II.2.2)Additional CPV code(s)
66512000
II.2.3)Place of performance
NUTS code: UKJ44
II.2.4)Description of the procurement:

The Dover Harbour Board aims to secure maximum value from its insurance programme as well as the best service and policy terms available in the market. Therefore, Dover Harbour Board are tendering their insurances.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 30/06/2018
End: 29/06/2021
This contract is subject to renewal: yes
Description of renewals:

Renewal annually until 29.6.2021 with the option to extend the contract for a further 2 years.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Contract is for 3 years with the option to extend for a further 2 years.

Tenders or requests to participate must be submitted to the above mentioned address. The procurement documents are available by sending an e-mail to Joe_Hassan1@ajg.com All documents will be e-mailed by return to the applicant. Additional information can be obtained from the above mentioned address also.

II.2)Description
II.2.1)Title:

Marine Package

Lot No: 6
II.2.2)Additional CPV code(s)
66514120
66516300
66515200
66513000
66516500
66514150
II.2.3)Place of performance
NUTS code: UKJ44
II.2.4)Description of the procurement:

The Marine Package includes Hull and Machinery (Craft), Property, Computer All Risks, Legal and Contractual Liability including Professional Indemnity, Removal of Wreck, Business Interruption, Clean Up Costs, Cash, and Charters Legal Liability.

The Dover Harbour Board aims to secure maximum value from its insurance programme as well as the best service and policy terms available in the market. Therefore, Dover Harbour Board are tendering their insurances.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 30/06/2018
End: 29/06/2021
This contract is subject to renewal: yes
Description of renewals:

Renewal annually until 29.6.2021 with the option to extend the contract for a further 2 years.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Contract is for 3 years with the option to extend for a further 2 years.

Tenders or requests to participate must be submitted to the above mentioned address. The procurement documents are available by sending an e-mail to Joe_Hassan1@ajg.com All documents will be e-mailed by return to the applicant. Additional information can be obtained from the above mentioned address also.

II.2)Description
II.2.1)Title:

Excess Marine Package

Lot No: 7
II.2.2)Additional CPV code(s)
66514120
66516300
66515200
66513000
66516500
66514150
II.2.3)Place of performance
NUTS code: UKJ44
II.2.4)Description of the procurement:

The Excess Marine Package includes Property, Computer All Risks, Legal and Contractual Liability including Professional Indemnity, Removal of Wreck, Business Interruption, Clean Up Costs, Cash, and Charters Legal Liability.

Dover Harbour Board aims to secure maximum value from its insurance programme as well as the best service and policy terms available in the market. Therefore, Dover Harbour Board are tendering their insurances.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 30/06/2018
End: 29/06/2021
This contract is subject to renewal: yes
Description of renewals:

Renewal annually until 29.6.2021 with the option to extend the contract for a further 2 years.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Contract is for 3 years with the option to extend for a further 2 years.

Tenders or requests to participate must be submitted to the above mentioned address. The procurement documents are available by sending an e-mail to Joe_Hassan1@ajg.com All documents will be e-mailed by return to the applicant. Additional information can be obtained from the above mentioned address also.

II.2)Description
II.2.1)Title:

Excess Liability

Lot No: 8
II.2.2)Additional CPV code(s)
66514120
66513000
66516000
II.2.3)Place of performance
NUTS code: UKJ44
II.2.4)Description of the procurement:

The Excess Liability package includes Legal and Contractual Liability, Removal of Wreck, and Charters Legal Liability.

Dover Harbour Board aims to secure maximum value from its insurance programme as well as the best service and policy terms available in the market. Therefore, Dover Harbour Board are tendering their insurances.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 30/06/2018
End: 29/06/2021
This contract is subject to renewal: yes
Description of renewals:

Renewal annually until 29.6.2021 with the option to extend the contract for a further 2 years.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Contract is for 3 years with the option to extend for a further 2 years.

Tenders or requests to participate must be submitted to the above mentioned address. The procurement documents are available by sending an e-mail to Joe_Hassan1@ajg.com All documents will be e-mailed by return to the applicant. Additional information can be obtained from the above mentioned address also.

II.2)Description
II.2.1)Title:

Terrorism

Lot No: 9
II.2.2)Additional CPV code(s)
66515200
II.2.3)Place of performance
NUTS code: UKJ44
II.2.4)Description of the procurement:

Dover Harbour Board aims to secure maximum value from its insurance programme as well as the best service and policy terms available in the market. Therefore, Dover Harbour Board are tendering their insurances.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 30/06/2018
End: 29/06/2021
This contract is subject to renewal: yes
Description of renewals:

Renewal annually until 29.6.2021 with the option to extend the contract for a further 2 years.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

IContract is for 3 years with the option to extend for a further 2 years.

Tenders or requests to participate must be submitted to the above mentioned address. The procurement documents are available by sending an e-mail to Joe_Hassan1@ajg.com All documents will be e-mailed by return to the applicant. Additional information can be obtained from the above mentioned address also.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Bids are permitted from Insurance Companies and Managing General Agents working with specific Insurers.

Bids are only permitted from Brokers where they have the authority to submit that bid exclusively on behalf of an Insurer.

Evaluation will be undertaken as referred to within the ITT document.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Applicants are required to self-certify the availability of certain financial information. This information may be requested of the winning bidder to verify the statement made in the selection questionnaire before an award is made. Applicants should also be able to demonstrate:

a) a turnover 10 x the value of the estimated contract value for the lot being considered;

b) a positive net worth and must be authorised by the FCA to transact general insurance business in the UK. Tenderers transacting business in the UK on a passport recognised by the FCA are also eligible to bid.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Service providers shall be authorised to write the classes of insurance listed within EU member states subject to English law and jurisdiction of English Courts.

III.1.4)Objective rules and criteria for participation
III.1.5)Information about reserved contracts
III.1.6)Deposits and guarantees required:
III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Financial Services and Market Act 2000, Insurance Companies Act 1982 and other statutory modifications thereof, and associated obligations of the Financial Conduct Authority.

Insurers must be authorised to carry out business in the relevant classes of insurance listed in II.1.6.

This competition does not include a requirement for insurance broking services and insurance brokers are not eligible to participate in the tender.

III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 18/05/2018
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 21/05/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Dover Harbour Board
Harbour House
Dover
CT17 9BU
United Kingdom
Telephone: +44 2072044734
E-mail: Joe_Hassan1@ajg.com
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Dover Harbour Board
Harbour House
Dover
CT17 9BU
United Kingdom
Telephone: +44 2072344734
E-mail: Joe_Hassan1@ajg.com
VI.5)Date of dispatch of this notice:
29/03/2018