Digital Asset Management Solution

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
University of Nottingham
Procurement, B50, Kings Meadow Campus, Lenton Lane
Nottingham
NG7 2NR
United Kingdom
Contact person: Sally Hopkin
Telephone: +44 1158232230
E-mail: sally.hopkin@nottingham.ac.uk
NUTS code: UKF14

Internet address(es):

Main address: www.nottingham.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/universityofnottingham/aspx/Home

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/universityofnottingham/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/universityofnottingham/aspx/Home
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Digital Asset Management Solution

Reference number: PROC SH ITT/909
II.1.2)Main CPV code
48000000
II.1.3)Type of contract
Services
II.1.4)Short description:

The University of Nottingham is currently undertaking a large Digital Change Project which encompasses the development of new infrastructure for its digital systems and communications tools. As part of this, the University of Nottingham is seeking to replace an existing asset storage system with a cloud based Digital Asset Management (DAM) solution which can store images, video and other digital assets.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKF14
Main site or place of performance:

University of Nottingham

II.2.4)Description of the procurement:

The University of Nottingham is currently undertaking a large Digital Change Project which encompasses the development of new infrastructure for its digital systems and communications tools. As part of this, the University of Nottingham is seeking to replace an existing asset storage system with a cloud based Digital Asset Management (DAM) solution which can store images, video and other digital assets.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 800 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

As contained in the selection questionnaire and/or various other tender documents.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Candidates will be assessed in accordance with section 5 of the Public Contracts Regulations 2015 (as amended), on the basis of information provided in response to the procurement documents. The procurement documents can be accessed at: https://in-tendorganiser.co.uk/universityofnottingham/aspx/ITLogin.aspx

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 09/03/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 19/03/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

This procurement will be managed electronically via the Contracting Authority's e-Tendering Site. To participate in this procurement, participants must first be registered on the e-Tendering Site. If you have not yet registered on the e-Tendering Site, this can be done online at https://intendhost.co.uk/universityofnottingham by following the link ‘Register’. Full instructions for registration and use of the system can be found at https://intendhost.co.uk/universityofnottingham/aspx/BuyerProfiles

Once you have registered on the e-Tendering Site, a registered user can Express Interest for a specific procurement. This is done by login into the e-Tendering Site, selecting Tenders > Current from the top navigation bar, locating the specific procurement you wish to Express Interest in, selecting View Details and then scrolling down to the bottom of the page and clicking Express Interest on the right hand side.

As a user of the e-Tendering Site you will have access to In-Tend email messaging service which facilitates all correspondence sent to you and from you in relation to any specific procurement event. To make sure you receive our email notifications and to ensure our emails reach your inbox please add our e-Tendering Site host email domain @in-tend.co.uk to your safe senders list and check your spam filter settings. Please note it is your responsibility to access these emails on a regular basis throughout the procurement to ensure you have sight of all relevant information.

For technical assistance (only) on e-Tendering Site please contact In-Tend Support Desk email: support@in-tend.co.uk or via Telephone +44 1144070065. Responses must be published by the date in IV.3.4).

All correspondence and expressions of interest relating to this procurement must be made through the contracting authority's e-Tendering Site: https://intendhost.co.uk/universityofnottingham Non-compliant expressions of interest will not be considered or acknowledged.

The contracting authority expressly reserves the right:

(i) not to award any contract as a result of the procurement process related to the publication of this notice; and

(ii) to make whatever changes it may see fit to the content and structure of the procurement (limited to the extent permitted under the Public Contracts Regulation 2015); and in no circumstances will the contracting authority be liable for any costs incurred by the candidates. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgment of the candidate. Electronic ordering, invoicing and payment may be used by the contracting authority under this contract.

In the event that this notice relates to the formation of a framework agreement, the value entered in SectionII.1.4) this is only an estimate, we cannot guarantee to candidates any business through the resulting agreement. If the contracting authority decides to enter into a framework agreement with the successful supplier this does not mean that there is any guarantee of subsequent contracts being awarded. Any orders placed under this framework agreement will form a separate contract under the scope of this framework agreement between the supplier(s) and the contracting authority. The contracting authority utilising the framework reserves the right to use any electronic portal during the life of the agreement.

The contracting authority reserves the right to procure some of their needs covered by this notice outside of this procurement exercise.

VI.4)Procedures for review
VI.4.1)Review body
University of Nottingham
Procurement, B50, Kings Meadow Campus, Lenton Lane
Nottingham
NG7 2NR
United Kingdom
Telephone: +44 1158232230
E-mail: sally.hopkin@nottingham.ac.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

In accordance with Regulation 86 and 87 of the Public Contracts Regulations 2015, the contracting authority has incorporated a minimum 10 calendar day standstill period starting from the day when contract award was notified to the bidders. Unsuccessful bidders will be provided with a de-brief in the award decision at the start of the standstill period including details of their bid in relation to the winning bid comprising the reasons for the decision, the characteristics and relative advantages of the successful tender, the score of the economic operator and the name of the economic operator to be awarded the contract.

Tenderers have a right to appeal provided for within the Public Contracts Regulations 2015. Any such proceedings must be brought in the High Court of England and Wales.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
08/02/2018