Parks And Grounds Maintenance Services

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Surrey Heath Borough Council
Surrey Heath House, Knoll Road
Camberley
GU15 3HD
United Kingdom
Contact person: Julia Woodbridge
E-mail: Julia.Woodbridge@surreyheath.gov.uk
NUTS code: UKJ25

Internet address(es):

Main address: www.Surreyheath.gov.uk

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=300088101
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=300088101
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Parks and Grounds Maintenance Services

II.1.2)Main CPV code
77300000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

This contract will include the following areas:

— an all-encompassing park warden service for our flagship sites including groundsmen,

— pavilion Maintenance and cleaning,

— cleaning of the Borough’s public conveniences,

— maintenance and inspections of our playgrounds, skate parks and outdoor gyms,

— sports pitch upkeep and maintenance:

—— 3G pitch,

—— grass football pitches,

—— rugby pitch,

—— bowls greens,

—— cricket squares and outfields,

—— 9-hole miniature golf course;

— grass, landscape and ornamental area maintenance,

— ornamental Ponds and Water Areas,

— weed control,

— grass verges and roundabout maintenance on highways,

— ground level tree work including shrub and hedge maintenance,

— tree inspections.

II.1.5)Estimated total value
Value excluding VAT: 3 525 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 4
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 1: All encompassing (Lot 2, 3 and 4).

Lot 2: Parks and Countryside Grounds Maintenance Contract.

Lot 3: Pavilion and public convenience cleaning.

Lot 4: Tree Inspection works.

II.2)Description
II.2.1)Title:

All Encompassing contract that includes all the available lots

Lot No: 1
II.2.2)Additional CPV code(s)
77314000
II.2.3)Place of performance
NUTS code: UKJ25
Main site or place of performance:

West Surrey.

II.2.4)Description of the procurement:

This contract will include the following areas:

— an all-encompassing park warden service for our flagship sites including groundsmen,

— pavilion Maintenance and cleaning,

— cleaning of the Borough’s public conveniences,

— maintenance and inspections of our playgrounds, skate parks and outdoor gyms,

— sports pitch upkeep and maintenance:

—— 3G pitch,

—— grass football pitches,

—— rugby pitch,

—— bowls greens,

—— cricket squares and outfields,

—— 9-hole miniature golf course;

— grass, landscape and ornamental area maintenance,

— ornamental Ponds and Water Areas,

— weed control,

— grass verges and roundabout maintenance on highways,

— ground level tree work including shrub and hedge maintenance,

— tree inspections.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 3 525 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Potential for a 2 x 2 year extension.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

The objective criteria for choosing the limited number of candidate is set out in the PQQ instructions.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Grounds Maintenance

Lot No: 2
II.2.2)Additional CPV code(s)
77314000
II.2.3)Place of performance
NUTS code: UKJ25
Main site or place of performance:

West Surrey.

II.2.4)Description of the procurement:

This contract will include the following areas:

— an all-encompassing park warden service for our flagship sites including groundsmen,

— maintenance and inspections of our playgrounds, skate parks and outdoor gyms,

— sports pitch upkeep and maintenance:

—— 3G pitch,

—— grass football pitches,

—— rugby pitch,

—— bowls greens,

—— cricket squares and outfields,

—— 9-hole miniature golf course;

— grass, landscape and ornamental area maintenance,

— ornamental ponds and Water Areas,

— weed control,

— grass verges and roundabout maintenance on highways,

— ground level tree work including shrub and hedge maintenance.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 3 250 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Potential for a 2 x 2 year extension.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

The objective criteria for choosing the limited number of candidate is set out in the PQQ instructions.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Pavillion and public toilet cleaning services

Lot No: 3
II.2.2)Additional CPV code(s)
90900000
90910000
II.2.3)Place of performance
NUTS code: UKJ25
Main site or place of performance:

West Surrey.

II.2.4)Description of the procurement:

This contract will include the following areas:

— pavilion maintenance and cleaning,

— cleaning of the Borough’s public conveniences.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 200 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Potential for a 2 x 2 year extension.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

The objective criteria for choosing the limited number of candidate is set out in the PQQ instructions.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Tree Inspections contract

Lot No: 4
II.2.2)Additional CPV code(s)
03452000
II.2.3)Place of performance
NUTS code: UKJ25
Main site or place of performance:

West Surrey.

II.2.4)Description of the procurement:

Tree Inspections.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 75 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Potential for a 2 x 2 year extension.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

The objective criteria for choosing the limited number of candidate is set out in the PQQ instructions.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

— British Association of Landscape Industries (BALI) Accreditation,

— Arboricultural Association — Approved Contractor,

— LANTRA - Approved contractor,

— Contractor Health and Safety scheme (CHAS) - Accredited contractor,

— Institute of Groundsmenship (IOG),

— UKAS ISO 90001 and 140001,

— Royal society prevention of accidents (RoSPA) accreditation,

— investors in people,

— equivalent suitable alternative professional achievement.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

The Council may require the winning bidder to provide a form of guarantee (e.g. parent company guarantee) which will be discussed with bidders during the ITT.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 06/03/2018
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 26/03/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

You will be required to download the instructions, complete and submit online the PQQ by the deadline specified in Section IV2.2. The Council will not shortlist any supplier to tender where any of the reasons detailed in the Public Contract Regulations 2015 are deemed to apply.

The Council will not have any liability for any costs, fees or charges (including third party charges) by those expressing interest in and/or pre-qualifying for and/or tendering for his opportunity. No contract (whether implied or otherwise) shall exist between any bidder and the Council until such time as a contract is awarded to a successful bidder. The Council reserves the right to make any changes to the procurement as it may require at any time with no liability on its part (including a change, suspend, stop or terminate the process and not award a contract and/or to reject any or all bids at any time).

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Camberley:-Horticultural-services./9M8K47476V

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/9M8K47476V

GO Reference: GO-2018131-PRO-11817165

VI.4)Procedures for review
VI.4.1)Review body
High Court of England and Wales
London
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The Council will incorporate a minimum 10 calendar days standstill period (or 15 where non-electronic methods are used) at the point that an award, including the characteristics and relative advantages, the name and score of the successful tenderer; and will specify when the standstill period is expected to end or the date before which the council will not conclude the contract. If and appeal regarding the award of a contract has not been successfully resolved, the Public Contract Regulations 2015 set out the time frame within which aggrieved parties who have been harmed or are at risk of a breach of the rules ma take action in the High Court (England a, Wales and northern Ireland). Any such action must be brought within 30 days from the date when the economic operation question first knew or ought to have known that grounds for the bringing of proceedings had arisen.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
31/01/2018