Supported Bus Services Framework Agreement

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
United Kingdom
Contact person: Laura Skinner
Telephone: +44 1315293079
E-mail: laura.skinner@edinburgh.gov.uk
NUTS code: UKM75

Internet address(es):

Main address: http://www.edinburgh.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://publictendersscotland.publiccontractsscotland.gov.uk/
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Supported Bus Services Framework Agreement

Reference number: CT2171
II.1.2)Main CPV code
60112000
II.1.3)Type of contract
Services
II.1.4)Short description:

The City of Edinburgh Council (the Council) intends to establish a new multi-supplier Framework Agreement for the provision of supported bus services serving communities in the local authority area.

II.1.5)Estimated total value
Value excluding VAT: 4 800 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
34121100
II.2.3)Place of performance
NUTS code: UKM75
Main site or place of performance:

The City of Edinburgh Council local authority area.

II.2.4)Description of the procurement:

The City of Edinburgh Council intends to establish a new multi-supplier Framework Agreement for the provision of supported bus services serving local communities in the local authority area.

The Council wishes to consider a number of options for these services, including non-fare paying service/community transport/shuttle bus services (for avoidance, of temporary road closures)/wheelchair accessible vehicles.

The new Framework Agreement will take into account technical requirements including any need for PVG checks.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Further information on rules around mini competitions undertaken within the Framework Agreement can be found in the Instructions to Tenderers (ITT) document.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

4A - Membership of Bodies - Question 4A.1

It is a mandatory requirement of this contract that the Contractor and any proposed sub-contractor provide or are members of a comprehensive internet and phone-based travel planning service (e.g. Traveline or a suitable equivalent).

III.1.2)Economic and financial standing
List and brief description of selection criteria:

— General Turnover - 500,000 GBP per annum minimum.

— Financial Liquid Ratio - 1.15 or better.

— Employers (Compulsory) Liability Insurance - 10M GBP.

— Public Liability Insurance - 5M GBP.

Minimum level(s) of standards possibly required:

— Part 4B: Economic and Financial Standing - Question 4B.1.1 - Tenderers are required to have a minimum “general” annual turnover of 500,000 GBP per annum in each of the last two financial years. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.

— Part 4B: Economic and Financial Standing - Question 4B.4 - Tenderers will be required provide the following information in response to 4B.4:

— — the current ratio for Current Year: (Value).

— — the current ratio for Prior Year: (Value).

The formula for calculating the current ratio is current assets divided by current liabilities. The acceptable range for each ratio is greater than 1.15. Where a current ratio is less than 1.15 the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed with the competition.

— Part 4B: Economic and Financial Standing - Question 4B.5.1 & 4B.5.2 - Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

1) Employers (Compulsory) Liability Insurance - 10M GBP

2) Public Liability Insurance - 5 GBP

Where a Tenderer does not hold, or commit to obtaining the types and levels of insurance indicated, the Council will exclude the Tenderer from the competition.

III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

A community Benefit clause shall be included in mini competitions awarded over 50,000 GBP in value.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 038-068790
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 09/02/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 09/02/2018
Local time: 12:00
Place:

Edinburgh.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

July 2021.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The following specific ESPD minimum standards apply:

— Part 4D: Health & Safety - Question 4D.1 (Statement 1):

It is a mandatory requirement that Tendering Organisations with more than 5 employees have in place a Health & Safety Policy which is approved at a senior level within the Organisation and is reviewed regularly. Bidders should confirm that this condition has been met within the response to this question. Where a Bidder does not have a Health & Safety Policy and is required to do so, the Council may exclude the Bidder from the competition.

— Part 4D: Business Continuity - Question 4D.1 (Statement 2):

It is a mandatory requirement that Tendering Organisations have in place a Business Continuity Policy which is approved at a senior level within the Organisation and is reviewed regularly. Bidders should confirm that this condition has been met within the response to this question. Where a Bidder does not have a satisfactory Business Continuity Policy, the Council may exclude the Bidder from the competition or require amendments to the policy to be made.

— Part 4D: Vehicle Prohibitions - Question 4D.1 (Statement 3):

It is a mandatory requirement that Tendering Organisations provide records of vehicle prohibitions issued by Vehicle Operator Service Agency (VOSA) or the Police within the last two years. If no prohibitions have been imposed, Tenderers should state this as well.

Your response should state all prohibitions and if imposed what measures have been taken to ensure that they do not reoccur. This is a Pass/fail section. Tenders will be excluded if the Council is not satisfied that the measures they have in place meet our safety standards.

— Part 4D: Accessibility - Question 4D.1 (Statement 4):

It is a mandatory requirement of this Framework that the Contractor or any proposed sub-contractor will utilize vehicles used on the service must be of low-floor vehicles, fully accessible specification, in accordance with The Public Service Vehicles Accessibility Regulations 2000 in the operation of any contract procured under this Framework.

The buyer is using PCS-Tender to conduct this ITT exercise.

— the Project code is 9754

— for more information see http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343.

The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

— the requirement does not lend itself readily to sub-contracting. Suppliers will be bus companies.

Community benefits are included in this requirement. For more information see:

http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361.

A summary of the expected community benefits has been provided as follows:

1) Targeted recruitment and training e.g. jobs, training, work experience, job shadowing opportunities, apprenticeships for young persons and unemployed individuals.

2) Promotion of job opportunities through local agencies.

3) Outreach opportunities within the community to those associated with or impacted by the types of service provided e.g. building a relationship with and offering free bus services to community-group or charity events.

(SC Ref:521052).

VI.4)Procedures for review
VI.4.1)Review body
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
United Kingdom
Telephone: +44 1314693922

Internet address:http://www.edinburgh.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
04/01/2018