Midlands Service Improvement Group Shared Weather Forecasting Service Contract.

Region

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Worcestershire County Council
Director of Resources County Hall Spetchley Road
For the attention of: Stephanie Walton
WR5 2NP Worcester
United Kingdom
Telephone: +44 1905766837
E-mail: highwaysprocurement@worcestershire.gov.uk

Internet address(es):

General address of the contracting authority: http://www.worcestershire.gov.uk/cms/council-home.aspx

Address of the buyer profile: http://www.worcestershire.gov.uk/cms/council-home.aspx

Electronic access to information: http://www.worcestershire.gov.uk/etendering/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Warwickshire County Council
County Highways HQ
CV35 7DP Warwick
United Kingdom

County of Herefordshire District Council known as Herefordshire Council
Brockington
HR1 1SH Hereford
United Kingdom

Shropshire Council
Shirehall
SY2 6ND Shrewsbury
United Kingdom

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Midlands Service Improvement Group Shared Weather Forecasting Service Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Throughout the administrative boundaries of Worcestershire, Herefordshire, Shropshire and Warwickshire.

NUTS code UKG12,UKG2,UKG22,UKG1,UKG11,UKG13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The provision of domain-based winter forecasting for the named Authorities utilising each authorities' existing weather stations/ sensors alongside the supplier's own resources.

II.1.6)Common procurement vocabulary (CPV)

71351600

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract is for a core period of 3 years, with up to 3 additional years available in performance based extensions, on behalf of members of the Midlands Service Improvement Group. The initial requirement is for Worcestershire County Council and Herefordshire Council with Shropshire Council and Warwickshire Council wishing to join in October 2015.
Estimated value excluding VAT:
Range: between 160 000 and 1 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 72 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As stated within the Invitation to tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As stated within the Invitation to tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As stated within the Invitation to tender.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated within the Invitation to tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated within the Invitation to tender.
Minimum level(s) of standards possibly required: As stated within the Invitation to tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated within the Invitation to tender.
Minimum level(s) of standards possibly required:
As stated within the Invitation to tender.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

163/086/02/02/15

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 7.8.2014 - 16:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

7.8.2014 - 16:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 60 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 8.8.2014

Place:

County Hall, Worcester WR5 2NP.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The tender documents are available via the etendering portal at http://www.worcestershire.gov.uk/etendering/ . Interested parties will need to register on the eportal and then search for the tender in the category Transportation Services and Supplies.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

26.6.2014