Contract For The Supply And Delivery Of Cleaning Materials.

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Clanmil Housing Association
37
3 Waring Street
For the attention of: Kevin Logan
BT1 2DX Belfast
United Kingdom
Telephone: +44 2890876000
E-mail: procurement@clanmil.org.uk
Fax: +44 2890876001

Internet address(es):

General address of the contracting authority: http://www.clanmil.org/tenders.php

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Oaklee Homes
37
37-41 May Street
BT1 4DN Belfast
United Kingdom

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Contract for the Supply and Delivery of Cleaning Materials.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies

NUTS code UKN0

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 150 000 and 300 000 GBP
II.1.5)Short description of the contract or purchase(s)
Clanmil Housing Association acting on behalf of Oaklee Homes wish to procure a framework agreement for the supply and delivery of cleaning materials across the whole geographic area of Northern Ireland.
This framework will consist of 2 Lots based on commodity types - Paper Products, Chemicals and Janitorial products. Framework period: 2 years with an option for 2 extensions of 12 months (2+1+1).
II.1.6)Common procurement vocabulary (CPV)

33761000, 33763000, 33764000, 98341130, 39224300, 39830000, 39525800, 39800000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
This contract will cover the region of Northern Ireland. The contract will be divided into 2 Lots. The contract will be awarded for 2 years with the option of two further extensions of 12 months (2+1+1).
Estimated value excluding VAT:
Range: between 150 000 and 300 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Paper Products and Chemical and Cleaning Products
1)Short description
This lot consists of Paper Products, cleaning products and chemicals required by the contracting authority. It includes toilet rolls and paper hand towels, soaps, sanitisers and bleach. A full description is available in the Invitation to Tender.
2)Common procurement vocabulary (CPV)

33763000, 33761000, 33764000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 50 000 and 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Each lot will be awarded to a single supplier with goods called off as and when required
Lot No: 2 Lot title: Janitorial
1)Short description
This lot consists of Janitorial products required by the contracting authority. It includes bin bags, mops and brushes. A full description is available in the Invitation to Tender.
2)Common procurement vocabulary (CPV)

39830000, 39800000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 50 000 and 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Each lot will be called off as and when required.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The Contracting Authority may require guarantees or other security acceptable to the Contracting Authority from tenderers. To be detailed in the Invitation to Tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
To be detailed in the Invitation to Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Subject to the status and involvement of the parties, the Contracting Authority may require parties to commit to joint and several liability in respect of the Contract. Alternatively, the Contracting Authority may expect the lead operator to take total responsibility. The Contracting Authority may require collateral warranties, parent company guarantees and / or performance bonds (as applicable) to be entered into by other economic operators.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Requirements will be consistent with those permitted under Directive 2004/18/EC and will be detailed in the ITT.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Evidence must be provided to demonstrate that the Economic Operator and/or members of the consortium have the financial and economic standing required for the contract under Regulation 24 of the Public Contracts Regulations 2006.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
The requirements will be consistent with those permitted under Directive 2004/18/EC and detailed in the ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
TEN/025 - Supply and Delivery of Cleaning Materials.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
5.8.2014 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Court, Royal Courts of Justice
BT1 3JF Belfast
United Kingdom

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a standstill period at the point information on contract award is communicated to tenderers. The notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations (SI 2006 No.5) (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

The High Court, Royal Courts of Justice
Belfast
United Kingdom

VI.5)Date of dispatch of this notice:
26.6.2014