Drd - Data Collection Managed Services Framework.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department for Regional Development
Clarence Court, 10-18 Adelaide Street
For the attention of: Tony Harvey
BT2 8GB Belfast
United Kingdom
Telephone: +44 2890816412
E-mail: tony.harvey@dfpni.gov.uk

Internet address(es):

General address of the contracting authority: http://www.drdni.gov.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
DRD - Data Collection Managed Services Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: Northern Ireland.

NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 15

Duration of the framework agreement

Duration in months: 31
II.1.5)Short description of the contract or purchase(s)
The Department or Regional Development in Northern Ireland plans to establish a transportation planning and analysis function in order to take the lead in transportation policy and strategy development and to help ensure effective decision making in relation to transportation schemes and transportation planning generally. The Department is therefore building an in-house team with a technical capability to undertake analyses and to manage the development of a multi-modal modelling system and specialist transportation studies. The Department has already established a Framework Agreement to cover transport modelling and a range of transport planning issues.
This tendering process will be used to establish a Framework of contractors to provide data collection services.
Tender Lots and Framework.
The range of services will be tendered in 3 separate Lots, one for each category of work, classified broadly as follows:
— Lot 1 - household interviews including travel diaries;
— Lot 2 – origin destination interviews, public transport or highway;
— Lot 3 - boarding and alighting counts.
Using this tender, the Department will select and appoint up to a maximum of 5 contractors for each Lot. Thereafter, as specific work packages are identified, secondary competitions will be held within the relevant Lot to confirm the contractor with the most economically advantageous proposal. Tenderers may tender for one or all Lots.
The Department gives no commitment to commission work packages under each or any of the Lots during the 3 year period. However, the Department's current best estimate for expenditure is shown in Table 1.
Table 1: Current Best Estimate for Expenditure on Managed Services.
Lot 1 Lot 2 Lot 3 Total.
To Mar 15 GBP 150k GBP 175k GBP 75 GBP 400k.
April 15 – Mar 16 GBP 100k GBP 50k GBP 150k.
April 16 - Mar 17 GBP 50k GBP 50k GBP 100k.
Total to Mar 17 GBP 150k GBP 325k GBP 175k GBP 650k.
II.1.6)Common procurement vocabulary (CPV)

71311200, 72314000, 72220000, 79311000, 71621000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Department gives no commitment to commission work packages under each or any of the Lots during the 3 year period. However, the Department's current best estimate for expenditure is shown in Table 1.
Table 1: Current Best Estimate for Expenditure on Managed Services.
Lot 1 Lot 2 Lot 3 Total.
To Mar 15 GBP 150k GBP 175k GBP 75 GBP 400k.
April 15 – Mar 16 GBP 100k GBP 50k GBP 150k.
April 16 - Mar 17 GBP 50k GBP 50k GBP 100k.
Total to Mar 17 GBP 150k GBP 325k GBP 175k GBP 650k.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 31 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Household Interviews
1)Short description
Service areas required under Lot 1 are expected to include:
a. Household-based interviews using face to face methods to collect: demographics; travel details for all household members.
b. Household-based surveys using computer-aided telephone interviews to collect: demographics; travel details for all household members.
c. Household-based travel diaries to collect travel details of one or more family members over the course of a week.
These service areas are the Department's best current estimate of the types of surveys required under this Lot. Other similar types of surveys involving interviews of travel behaviour may be required and will be commissioned under this Lot.
2)Common procurement vocabulary (CPV)

71311200

3)Quantity or scope
Table 1: Current Best Estimate for Expenditure on Managed Services.
Lot 1.
To Mar 15 GBP 150k.
Total to Mar 17 GBP 150k.
4)Indication about different date for duration of contract or starting/completion
Duration in months: 31 (from the award of the contract)
5)Additional information about lots

Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click ‘continue' - Enter your correct business and user details - Note the username you chose and click ‘Save' when complete - You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender - Login to the portal with the username/password - Click the ‘PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the ‘Express Interest' button at the top of the page. - This will move the PQQ /ITT into your ‘My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments' in the ‘PQQ/ ITT Details' box 3. Responding to the tender - Click ‘My Response' under ‘PQQ/ ITT Details', you can choose to ‘Create Response' or to ‘Decline to Respond' (please give a reason if declining) - You can now use the ‘Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

Lot No: 2 Lot title: Origin destination interviews, public transport or highway
1)Short description
Service areas required under Lot 2 are expected to include:
a. Public transport passenger surveys to collect: location; service details (e.g. number); time; journey origin, boarding location, journey purpose, ticket type, alighting location, ultimate destination; frequency of journey; and demographic details including car availability.
b. Roadside postcard surveys to collect: survey location; time; vehicle type; journey origin, journey purpose, parking location, ultimate destination; frequency of journey; and demographic details in addition to a full manual classified count.
c. Roadside interviews to collect: survey location; time; vehicle type; journey origin, journey purpose, parking location, ultimate destination; frequency of journey; and demographic details in addition to a full manual classified count.
These service areas are the Department's best current estimate of the types of surveys required under this Lot. Other similar types of surveys involving collecting details of individual journeys may be required and will be commissioned under this Lot.
2)Common procurement vocabulary (CPV)

71311200

3)Quantity or scope
Current Best Estimate for Expenditure on Managed Services.
Lot 2.
To Mar 15 GBP 175k.
April 15 – Mar 16 GBP 100k.
April 16 - Mar 17 GBP 50k.
Total to Mar 17 GBP 325k.
4)Indication about different date for duration of contract or starting/completion
Duration in months: 31 (from the award of the contract)
5)Additional information about lots

Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click ‘continue' - Enter your correct business and user details - Note the username you chose and click ‘Save' when complete - You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender - Login to the portal with the username/password - Click the ‘PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the ‘Express Interest' button at the top of the page. - This will move the PQQ /ITT into your ‘My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments' in the ‘PQQ/ ITT Details' box 3. Responding to the tender - Click ‘My Response' under ‘PQQ/ ITT Details', you can choose to ‘Create Response' or to ‘Decline to Respond' (please give a reason if declining) - You can now use the ‘Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

Lot No: 3 Lot title: Boarding and Alighting Counts
1)Short description
Lot 3 – Public transport passenger counts.
Service areas required under Lot 3 are expected to include:
a. Bus or train boarding and alighting counts to collect: location; time; service details; number of passengers boarding; number of passengers alighting.
b. Bus or train or occupancy counts undertaken on-board to collect: key locations; time; service details and passenger numbers.
c. Bus occupancy counts undertaken from the roadside to collect: location; time; service details; estimate of percentage occupancy.
These service areas are the Department's best current estimate of the types of surveys required under this Lot. Other similar types of surveys involving counts of public transport passengers may be required and will be commissioned under this Lot.
2)Common procurement vocabulary (CPV)

71311200

3)Quantity or scope
Current Best Estimate for Expenditure on Managed Services.
Lot 3.
To Mar 15 GBP 75.
April 15 – Mar 16 GBP 50k.
April 16 - Mar 17 GBP 50k.
Total to Mar 17 GBP 175k.
4)Indication about different date for duration of contract or starting/completion
Duration in months: 31 (from the award of the contract)
5)Additional information about lots

Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click ‘continue' - Enter your correct business and user details - Note the username you chose and click ‘Save' when complete - You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender - Login to the portal with the username/password - Click the ‘PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the ‘Express Interest' button at the top of the page. - This will move the PQQ /ITT into your ‘My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments' in the ‘PQQ/ ITT Details' box 3. Responding to the tender - Click ‘My Response' under ‘PQQ/ ITT Details', you can choose to ‘Create Response' or to ‘Decline to Respond' (please give a reason if declining) - You can now use the ‘Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
None applicable.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As detailed within the tender documents which can be downloaded from the following location:

https://e-sourcingni.bravosolution.co.uk/web/login.shtml

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As detailed within the tender documents which can be downloaded from the following location:

https://e-sourcingni.bravosolution.co.uk/web/login.shtml

III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As detailed within the tender documents which can be downloaded from the following location:

https://e-sourcingni.bravosolution.co.uk/web/login.shtml

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As detailed within the tender documents which can be downloaded from the following location:

https://e-sourcingni.bravosolution.co.uk/web/login.shtml

Minimum level(s) of standards possibly required: Minimum Standards of Professional Ability.
Tenderers must not make assumptions that either Central Procurement Directorate or DRD have prior knowledge of their organisation or their service provision. Tenderers will only be evaluated on the information provided in their response.
Tenderers should note that this Framework will consist of 3 Lots for which tenderers may submit proposals for any or all of the Lots.
In order to pass the Selection Stage Tenderers must demonstrate staff project experience in the expected service areas by Lot tendered for (as detailed in Section 2 of the Specification) for both of the Grades. To do so Tenderers must provide details of examples completed within the last 5 years to demonstrate that the named staff meet the minimum standards of professional ability for all of the following Grades for the Lot(s) tendered for:
— Project Director;
— Project Manager.
Tenderers may provide up to 3 named individuals for each grade by Lot in order to cover the expected service areas. Individual professional staff may be nominated against one or all expected service areas by Lot. Tenderers are required to nominate a minimum of 1 individual against each grade by Lot.
a) Each nominated Project Director must demonstrate experience by providing a minimum of 2 examples projects for each expected service area by Lot tendered for (See Tender Specification) in the role of Project Director undertaken in the last 5 years. A single project can cover 1 or more service areas.
b) Each nominated Project Manager must demonstrate experience by providing a minimum of 2 examples projects for each expected service area by Lot tendered for (See Tender Specification) in the role of Project Manager undertaken in the last 5 years. A single project can cover 1 or more service areas.
Each example provided must include the project title, date commenced/completed, client, project details including relevant technical requirements and the role and responsibility of the individual within that project. Detail must be provided to allow an assessment to be made of how the experience fits with each specific Service Area (a, b & c for each Lot). Whilst an example project may be used for more than one Service Area, it is expected that specific detail must be provided within the examples provided for each Service Area.
Tenderers must attain a minimum of one Pass for each grade for each of the expected services areas within the Lot tendered for otherwise they will be eliminated from the competition for that Lot. Failure to demonstrate experience for an individual professional staff member within the expected service areas will result in the elimination of that individual from the service area within the Lot tendered for. All tenderers achieving a minimum of one Pass for each grade for each of the expected service areas will be eligible for evaluation at the Award stage. Appendix A provides two exemplar pass/fail check sheets by way of illustration.
Tenderers should note that ‘within the last 5 years' refers to within 5 years from the closing date of this tender competition.
Pass / Fail:
Tenderer's will be assessed on their ability to meet the minimum standards of professional ability using the following definitions against the service areas for each Lot tendered for.
— Pass – where the Tenderer has fully demonstrated relevant experience for all grades against the expected service areas by Lot.
— Fail – where the Tenderer has failed to fully demonstrate relevant experience for all grades against the expected service areas by Lot.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As detailed within the tender documents which can be downloaded from the following location:

https://e-sourcingni.bravosolution.co.uk/web/login.shtml

Minimum level(s) of standards possibly required:
As detailed within the tender documents which can be downloaded from the following location:

https://e-sourcingni.bravosolution.co.uk/web/login.shtml

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
17041
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 7.8.2014 - 15:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
7.8.2014 - 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
7.8.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 7.8.2014 - 15:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click ‘continue' - Enter your correct business and user details - Note the username you chose and click ‘Save' when complete - You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender - Login to the portal with the username/password - Click the ‘PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the ‘Express Interest' button at the top of the page. - This will move the PQQ /ITT into your ‘My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments' in the ‘PQQ/ ITT Details' box 3. Responding to the tender - Click ‘My Response' under ‘PQQ/ ITT Details', you can choose to ‘Create Response' or to ‘Decline to Respond' (please give a reason if declining) - You can now use the ‘Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5)/ Utilities Contracts Regulations (SI 2005 No 6) ***(delete as appropriate)*** provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
26.6.2014