Data Collection And Digitisation.

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Anglian Water Services
Supply Chain Management, Thorpe Wood House, Thorpe Wood
For the attention of: Jasmine Hagos-Hooper
PE3 6WT Peterborough
United Kingdom
E-mail: jhagos-hoop@anglianwater.co.uk

Internet address(es):

General address of the contracting entity: www.anglianwater.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity
Water
I.3)Contract award on behalf of other contracting entities
The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:
Data Collection and Digitisation.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Collection - AWS Region / Digitisation - UK or Offshore.

NUTS code UKH

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 2

Duration of the framework agreement

Duration in months: 24

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 300 000 GBP
II.1.5)Short description of the contract or purchase(s):
Liaising with several Local Authorities in the Anglian Water Region in order to collect, and collate in an electronic format, information relating to transferred sewers (Water Act 2003).
Digitisation of captured information by translation into Anglian Water's corporate GIS system.
If you are interested in participating in this tender process, please e-mail your contact details to Jasmine Hagos-Hooper before this notice closes on 30th July 2014.
II.1.6)Common procurement vocabulary (CPV)

72312000 - KA14, 72314000, 79999100

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
It is estimated that circa 31,000km of private sewers have been transferred into Anglian Water ownership. It has been assessed that records held by Local Authorities within the Anglian region will provide coverage for approximately 67% of these assets with an expected capture rate from these records of approximately 54%.
There are approximately 60 Local Authorities which cover the Anglian Region holding an estimated 2 million records.
Estimated value excluding VAT: 1 300 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Data Collecion and Scanning
1)Short description:
Liaising with Local Authorities in the Anglian Water Region in order to collect, copy and collate (in electronic format) building control records that display information relating to transferred sewers and pumping stations.
2)Common procurement vocabulary (CPV)

72314000, 79999100

3)Quantity or scope:
It is estimated that circa 31,000 km of private sewers have been transferred into Anglian Water ownership. It has been assessed that records held by Local Authorities within the Anglian region will provide coverage for approximately 67% of these assets with an expected capture rate from these records of approximately 54%.
There are approximately 60 Local Authorities which cover the Anglian Region holding an estimated 2 million records, in a variety of formats.
Estimated value excluding VAT: 200 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 9 (from the award of the contract)
5)Additional information about lots:
Experience of liaising with UK Local Authorities preferred.
Understanding of UK builing control records is essential, in order to ensure that only relevant information is collected.
Local Authorities may dictate that the capture of this information will have to take place on their premises, therefore mobile data capture capability is essential.
This element of the project will feed directly into the digitisation process, therefore it is essential that it is completed first, hence only allowing 9 months.
Lot No: 2 Lot title: Digitisation
1)Short description:
Interpretation, translation and entry of the relevant sewer information from the building control records into Anglian Water's corporate GIS system (Intergraph G-Technology).
2)Common procurement vocabulary (CPV)

72313000 - KA14, 72312000 - KA14

3)Quantity or scope:
It is estimated that circa 31,000km of private sewers have been transferred into Anglian Water ownership. It has been assessed that records held by Local Authorities within the Anglian region will provide coverage for approximately 67% of these assets with an expected capture rate from these records of approximately 54%.
There are approximately 60 Local Authorities which cover the Anglian Region holding an estimated 2 million records.
Estimated value excluding VAT: 1 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 24 (from the award of the contract)
5)Additional information about lots:
This activity will run concurrently with the data collection and scanning lot.
Knowledge of GIS, preferably Intergraph's G-Technology sytstem, would be advantageous.
Knowledge of waste water networks preferred.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
None
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment nett monthly account.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
n/a
III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction
An electronic auction will be used: yes
Additional information about electronic auction: Anglian Water reserves the right to operate an electronic auction at a later stage of this process.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:
PA 2014-0100
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents (except for a DPS)
IV.3.4)Time limit for receipt of tenders or requests to participate
30.7.2014 - 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Anglian Water Services
Thorpe Wood House, Thorpe Wood,
PE3 6WT Peterborough
United Kingdom
Internet address: www.anglianwater.co.uk

Body responsible for mediation procedures

Anglian Water
Thorpe Wood House, Thorpe Wood
PE3 6WT Peterborough
United Kingdom
Internet address: www.anglianwater.co.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Anglian Water Services
Thorpe Wood House, Thorpe Wood
PE3 6WT Peterborough
United Kingdom
Internet address: www.anglianwater.co.uk

VI.5)Date of dispatch of this notice:
30.6.2014